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Role Description

The Proposal Operations Manager is responsible for leading end-to-end proposal operations in a high-volume, rapid-response federal contracting environment. This role ensures proposal responses are compliant, compelling, accurate, and delivered within aggressive 5–7 calendar day lifecycles.

The Proposal Operations Manager coordinates cross-functional contributors including executives, SMEs, subcontractors, and recruiting teams, while supervising a proposal operations team and maintaining a Rapid Task Order Response Capability across multiple GWAC/IDIQ contract vehicles.

Key Responsibilities

• Proposal Operations Leadership
  • Manage Proposal War Room operations with a focus on continuous process improvement.
  • Research, evaluate, and implement AI-assisted writing tools and proposal management software to improve speed and quality.
  • Conduct weekly Proposal Operations meetings and daily rapid-status check-ins as required.
  • Monitor and report proposal KPIs including win/loss rates, cycle times, compliance, and quality metrics.
  • Supervise a Proposal Operations team (up to 5 Proposal Writers / Analysts).
• RFP & Solicitation Management
  • Configure and publish RFPs in the Proposal Management System.
  • Conduct Go/No-Go evaluations within 1 hour of solicitation release.
  • Develop:
    • Compliance Matrix (≤ 2 hours)
    • Proposal Volume Outline (≤ 4 hours)
    • Annotated Outline (≤ 6 hours)
  • Create recruiting requisitions tied to RFP requirements within 1 calendar day.
• Proposal Management
  • Manage 15–25+ simultaneous proposals across multiple GWAC/IDIQ vehicles including:
    • OASIS-SB
    • OASIS-Plus
    • GSA MAS
    • MDA SHIELD
  • Enforce a 7-day internal proposal lifecycle from RFP release to final submission.
  • Serve as primary point of contact for subcontractors and teaming partners.
  • Ensure data calls, pricing inputs, and partner deliverables are received within 48 hours.
• Proposal Response Development & Submission
  • Develop proposal responses within the Proposal Management System and submit for review within 5 calendar days.
  • Leverage standardized templates to produce:
    • Executive Summary
    • Management Plan
    • Technical Approach
    • Past Performance
    • Pricing Volume
  • Manage all proposal review stages (section, volume, document, and executive reviews).
  • Submit final, approved proposals to Government POCs within 7 calendar days.
  • Perform post-submission follow-up to confirm receipt, acceptance, award status, and successful offeror.

Qualifications

• Federal Prime Contractor Experience
  • 2+ years concurrent experience with a Small Business Prime Contractor.
  • 2+ years concurrent experience with an SDVOSB Prime Contractor.
• Proposal Management Experience
  • 5+ years concurrent proposal management experience.
  • 3+ years managing 10+ concurrent task orders.
  • 2+ years proposal management supporting SDVOSB primes.
  • 2+ years proposal management supporting Small Business primes.

Minimum Qualifications

• Education: Bachelor’s Degree in Business, Science, Engineering, Mathematics, Biology, Medical, or related field.
• Military Experience: Military Veteran preferred; Former Junior Military Officer highly desirable.