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Role Description

The Project Coordinator provides essential administrative and organizational support to the Commercial Division. This role is responsible for maintaining accurate project files, coordinating permits, supporting pre-construction efforts, and ensuring documentation flows smoothly across the team. Strong communication skills, organization, and attention to detail are critical.

• Pre-Construction Support
  • Assist with client presentations, inspection reports, and pre-construction materials
  • Support estimating efforts by gathering project information
  • Track RFQs/bids and manage deadlines
  • Coordinate material samples with vendors and internal teams
• Permit Coordination
  • Research municipal permit requirements to ensure compliance
  • Prepare and submit permit applications and required documentation
  • Process permit fees and maintain records
  • Track permit status and follow up with municipalities
  • Assemble permit packets and support final permit closeout after project completion
• Team Coordination & Communication
  • Participate in project meetings and document action items
  • Coordinate team meetings and department events
• Documentation & Project File Management
  • Maintain organized project files in CRM and related systems
  • Ensure required documentation is uploaded and complete
  • Draft, revise, and format internal documents and templates
  • Ensure documents meet company formatting and branding standards
• Administrative Support
  • Provide administrative support to the Director of Commercial Operations
  • Prepare reports, presentations, and correspondence
  • Assist with travel coordination, onboarding, and CRM training support
  • Coordinate meeting schedules and presentation materials

Qualifications

• 2–5 years of project coordination or related experience
• Construction, roofing, or commercial contracting experience preferred
• Proficiency with CRM systems and Microsoft Office (Excel, Word, Outlook, Teams)

Requirements

• Experience with AccuLynx or similar construction CRM
• Canva or document design tools
• Familiarity with permit processes and building codes
• Strong research, organization, and communication skills
• Bilingual (English/Spanish) a plus