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Role Description

The Human Resources Coordinator provides essential human resources coordination and support for the College of Education and Human Development (CEHD). This position manages recruitment activities within PageUp, oversees onboarding and offboarding processes, and administers personnel actions to ensure accurate, compliant, and timely HR operations. Working closely with the Director of HR and college units, the HR Coordinator supports graduate assistant, wage, adjunct, faculty, and staff employment actions, maintains required documentation and reporting, and ensures alignment with university policies, accreditation standards, and HR best practices.

Responsibilities

• Recruitment and Hiring
  • Manages all recruitment and hiring actions for faculty and staff in Page Up.
  • Acts as search committee coordinator for instructional faculty positions and when needed.
  • Responsible for all position description updates, edits, and uploading into the Page Up system.
  • Works with search chairs and committee members to ensure all trainings are complete and searches are closed out according to university guidelines and policies.
  • Manages the CEHD HR portal for onboarding on the CEHD intranet.
  • Manages all college onboarding and offboarding.
  • Arranges exit interviews with the Director of HR, Associate Dean for Faculty Success, or central HR for all exiting employees.
• Graduate Assistantship Hiring
  • In collaboration with the Director of HR and the PhD Office Director, manages all phases of the hiring of graduate assistantships, including Graduate Research Assistants (GRAs), Graduate Teaching Assistants (GTAs), and Graduate Professional Assistants (GPAs).
  • Generates offer letters for appointments and scholarships.
  • Onboards new employees to include ensuring completion of 19 and other documentation as needed.
  • Performs eligibility checks, status changes, renewals, other transitions, or exit.
  • Ensures all hires have completed necessary training.
  • Maintains control of necessary documentation flows throughout all aspects of the processing cycle.
  • Provides reports at the end of each semester that show final expenses for the period.
  • Prepares reports as needed for the Director of HR and/or the Executive Director of Research and Business Operations.
  • Works with faculty and staff to ensure a smooth recruitment process to fill roles.
• Wage Hires
  • In collaboration with the Director of HR, manages all phases of the hiring of wage employees on E&G funds and a portion of the hiring of wage employees funded on sponsored programs.
  • Reviews EPAF requests on the intranet and routes to other needed approvers within CEHD when required.
  • Generates offer letters when requested by submitters.
  • Onboards new employees to include ensuring completion of 19 and other documentation as needed.
  • Performs eligibility checks, status changes, renewals, other transitions, or exit.
• Adjunct Hires
  • Works with the HR team to understand the processes and provides back-up or support to a unit whenever needed.
  • Reviews all adjuncts before contracts are generated to ensure compliance with CEHD, Mason, and accreditation policies.
• Personnel Actions
  • Submits Electronic Personnel Action Forms (EPAFs) for assigned CEHD units, routing them to the Director of HR for approval.
  • Submits HR Transaction Forms through Dynamic Forms to the Director of HR for approval.
  • Approves timesheets on behalf of the Dean for 12-mo instructional faculty.
  • Creates renewal contracts for review and approval.
• Other
  • Serves as one of the HR Liaisons for CEHD.
  • Manages the staff professional development requests and approvals.
  • Executes special projects as assigned by the Director of HR or other college leadership.

Qualifications

• High school diploma or equivalent.
• Professional experience in human resources, administrative operations, or a related field.
• Experience working in a high-volume, deadline-driven environment.
• Experience interpreting and applying policies, procedures, and employment regulations.
• Experience providing customer service or stakeholder support to a diverse population.
• Experience maintaining confidential personnel information with discretion.
• General knowledge of recruitment, onboarding, hiring documentation, and personnel action workflows.
• Understanding of confidentiality standards, FLSA, FERPA-equivalent privacy obligations, and general HR regulatory practices.
• Knowledge of digital record-keeping best practices.
• Strong Microsoft Office skills, including Excel and Word.
• Strong written and verbal communication skills.
• Organizational and time management skills.
• Exceptional attention to detail in reviewing, tracking, and processing HR documentation.
• Ability to convey HR processes and requirements clearly and professionally.
• Ability to manage high-volume work with competing deadlines.
• Ability to interpret policies and apply them to practical HR decisions.

Preferred Qualifications

• Bachelor’s degree in related field.
• Human resources experience within a higher education environment.
• Experience administering complex or multi-step HR processes.
• Knowledge of academic hiring processes and graduate assistant administration.
• Knowledge of GMU specific systems (not required, but advantageous).
• Advanced Excel/data skills.
• Process improvement skills.

Instructions to Applicants

For full consideration, applicants must apply for Human Resources Coordinator at https://jobs.gmu.edu/ . Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with Resume for review.

Posting Information

• Posting Open Date: March 11, 2026
• Posting Close Date: March 17, 2026
• Open Until Filled: No