• Manage Delegated Tasks: Review and approval on behalf of the CMO day-to-day administrative tasks within the HRIS (Workday) - i.e. approve time off requests. • Expense Reports: Prepare, review, and submit accurate expense reports, if applicable. • Presentation Materials: Develop and maintain presentation decks, ensuring alignment with the CMO’s tone, objectives, and strategic goals. • Ad Hoc Support: Respond to miscellaneous requests, including accessing files and coordinating special projects. • Comprehensive Travel Planning: Arrange and manage domestic and international travel for the CMO, including transportation, lodging, and detailed itineraries. • Event Logistics: Coordinate logistics for leadership offsites, Board meetings, and other events, including vendor negotiations, meal planning, transportation, and onsite technical needs. • Vendor Management: Secure favorable terms with hotels, transportation providers, and other vendors to ensure seamless experiences. • Scheduling: Manage the scheduling of leadership meetings, leadership offsites, and key cross-functional meetings. • Leadership Meeting Logistics: Oversee planning for leadership team offsites, including hotel and venue arrangements, agendas, attendee communication, and tracking action items. • Preparation & Follow-up: Ensure all meeting attendees are informed of agendas, key discussion points, and necessary pre-meeting preparation. • Send timely reminders and follow up with action items, ensuring accountability and resolution of deliverables. • Action Tracking: Track parking lot items, follow-ups, and deliverables for leadership meetings to ensure accountability and timely resolution. • Budget Monitoring: Partner with Finance to draft budgets, track adherence, and provide updates on hiring and resource allocation plans. • Invoice Approvals: Review and approve executive invoices for accuracy and adherence to budget guidelines. • Contract Routing: Manage contracts through procurement channels, ensuring timely processing and compliance with policies.