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Role Description

The Healthcare Recruiter & Scheduling Coordinator is responsible for sourcing and screening candidates, coordinating schedules with active staff, filling open shifts for clients (including high-volume clients with manual scheduling workflows), collecting timesheets, and assisting with payroll processing.

• Source, screen, and interview healthcare professionals (CNAs, MAs, LPNs, RNs, etc.)
• Complete candidate questionnaires and prepare submissions for internal review
• Send candidate handoff emails and coordinate next onboarding steps
• Maintain an active candidate pipeline
• Coordinate and schedule staff for open shifts
• Communicate daily with active staff to confirm their availability (days, times, and locations)
• Fill shifts quickly and accurately based on client requirements
• Update scheduling sheets and staffing platforms
• Maintain clear and timely communication with staff regarding shift confirmations or changes
• Collect weekly timesheets from all active staff
• Review timesheets for accuracy and follow up on missing or incorrect entries
• Submit completed timesheets to payroll according to deadlines
• Assist with basic payroll processing, hour verification, and reconciliation
• Maintain accurate documentation, trackers, and logs
• Provide exceptional customer service to both healthcare workers and clients
• Support internal teams with administrative and operational tasks as needed

Qualifications

• 1–3 years of experience in healthcare recruiting, scheduling, or staffing (preferred)
• Strong communication and customer service skills
• Ability to multitask in a fast-paced environment
• Highly organized with strong attention to detail
• Comfortable with manual and repetitive scheduling processes
• Experience with timesheets or payroll coordination is a plus
• Proficiency with scheduling platforms and online tools
• Must be reliable, proactive, and responsive

Preferred Traits

• Strong follow-up skills
• Positive and professional communication style
• Ability to remain calm with shifting priorities
• Self-starter who takes ownership of their work
• Enjoys interacting with healthcare workers daily

Benefits

• Opportunity for growth within a fast-growing company
• Supportive team environment
• Flexible/remote work options (as applicable)