• Provide communication and administrative support for the Young Lives Volunteer Advisory Board, including scheduling, preparing materials, and ensuring timely follow-up. • Assist with the coordination of 3–5 in-person meetings per year, including logistics, travel support, and on-site needs. • Manage the calendar of the Vice President. • Determine the urgency of requests and priorities accordingly to complete tasks in a timely manner. • Manage long-term view of calendars strategically by collaborating across the mission to drive efficiency and understanding executives’ priorities. • Utilize strong analytical skills in a variety of time-sensitive, high-pressure situations and independently manage conflicts that arise affecting or potentially affecting the Vice President. • Exercise judgment and independent initiative; handle time-sensitive matters that require concise problem-solving and confidentiality. • Operate independently in absence of the supervisor, calling on staff when required; assist and advise Vice President on problems, sort correspondence, mail, and matters by order of importance and priority for immediate action upon supervisor's return. • Assist the Vice President in preparing for meetings. Edit reports, proposals, and presentations for the Vice President. • Consult across departments as needed on strategic communications and information. • Responsible for arranging Vice President’s travel arrangements, itineraries, and background materials. • Maintain Vice President’s expenses and submit expense reports monthly. • Manage the Vice President’s office in a proactive and professional manner. Develop a workflow for the office including timelines, office procedures, and regulations for completing what is required of the office. • Maintain the operating efficiency and integrity of the office of the Vice President. • Interact daily with administrators and officers at all levels at Young Life, and other external stakeholders to manage and accomplish Vice President’s objectives. • Analyze business materials and company communications, leverage observations to inform decision-making, and execute tasks strategically for all stakeholders. • Identify process improvement opportunities proactively and recommend solutions with confidence to promote operational efficiencies. • Drive deadlines and deliverables while adapting to ambiguity, and changing business needs or expectations; check in with the support team to provide guidance. • Provide strategic planning documents. Construct and manage the budget of the Vice President. • Schedule team meetings, prepare agendas, and record minutes. • Manage any follow-up tasks and ensure completion. Plan and execute annual team in-person meetings, which may include booking venues, travel, and providing on-site logistical support.