Headlands Research

Headlands Research is improving patients’ lives by advancing innovative medical therapies.

Payroll HR Coordinator

PayrollPayrollFull TimeRemoteTeam 201-500Since 2018H1B No SponsorCompany SiteLinkedIn

Location

United States

Posted

23 days ago

Salary

$22 - $26 / hour

1 yr expEnglish

Job Description

• Assist with preparation and validation of payroll data, including timesheets, hours worked, PTO, and other pay‑related items. • Review payroll inputs for accuracy and completeness prior to submission. • Support payroll processing to ensure employees are paid accurately and on schedule. • Maintain payroll records and assist with payroll reconciliations. • Respond to payroll‑related employee questions, escalating more complex issues as appropriate. • Support basic payroll tax activities, including reviewing tax‑withholding setups, monitoring state/local requirements, and assisting with tax‑related inquiries. • Support year‑end payroll activities, including W‑2s, audits, and reporting. • Maintain and update employee records in the HRIS, ensuring accuracy and confidentiality. • Support the employee life cycle, including onboarding, status changes, promotions, transfers, and separations. • Prepare and process employment‑related documentation, including new hire, change, and termination paperwork. • Support compliance activities such as E‑Verify, I‑9 maintenance, routine audits, and record retention. • Prepare and maintain standard HR documentation (forms, letters, templates, checklists) and assist with HR reporting needs.

Job Requirements

  • 1–3 years of experience in HR support, payroll coordination, or related administrative operations.
  • Experience with HRIS and payroll systems (Rippling is ideal) preferred.
  • Basic understanding of payroll principles, tax‑withholding fundamentals, and state/local tax basics.
  • Strong attention to detail with consistent accuracy in data entry and documentation.
  • Ability to maintain confidentiality and handle sensitive employee information with professionalism.
  • Solid organizational and time‑management skills with the ability to manage multiple tasks and meet deadlines.
  • Strong communication and customer‑service skills when assisting employees and internal partners.
  • Proficiency with Microsoft Office (Excel, Word, Outlook) and comfort working with data.

Benefits

  • Benefits not explicitly listed in the job description.

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