Hello Heart

Empowering people to understand and improve their heart health using technology and behavioral science.

Executive Assistant

Executive AssistantExecutive AssistantFull TimeRemoteTeam 51-200Since 2013H1B No SponsorCompany SiteLinkedIn

Location

United States

Posted

22 days ago

Salary

$130K - $145K / year

Bachelor Degree5 yrs expEnglishGo

Job Description

• Provide high-level administrative support to the Commercial President, including complex calendar management, travel coordination, and expense reporting • Act as a strategic gatekeeper, prioritizing requests, meetings, and communications on behalf of Sales leadership • Prepare meeting agendas, notes, and follow-ups for leadership meetings, pipeline reviews, and internal operating rhythms • Coordinate cross-functionally with Finance, Marketing, Revenue Operations, and Executive Leadership to support sales initiatives • Assist with preparation of presentations, reports, and materials for executive reviews and board-related meetings • Manage sensitive and confidential information with the highest level of discretion and professionalism • Support planning and execution of team meetings, offsites, and sales events • Identify opportunities to improve workflows, processes, and communication across the Sales organization

Job Requirements

  • 5+ years of experience supporting senior executives, ideally within Sales, Revenue, or Go-To-Market organizations
  • Strong administrative and organizational skills, including calendar management, meeting coordination, and executive communications
  • Experience with required systems, such as Google Workspace, Slack, and project management tools like Asana; familiarity with Salesforce is a plus
  • Proven ability to manage multiple priorities in a fast-paced, high-growth environment
  • Exceptional attention to detail, judgment, and follow-through
  • Strong written and verbal communication skills
  • Comfort handling confidential information and working with senior stakeholders
  • Ability to travel up to 20~40%

Related Categories

Related Job Pages

More Executive Assistant Jobs

Executive Assistant

Anaplan

Our Commitment to Diversity, Equity, Inclusion and Belonging (DEIB): We believe attracting and retaining the best talent and fostering an inclusive culture strengthens our business. DEIB improves our workforce, enhances trust with our partners and customers, and drives business success. Build your career in a place where diversity, equity, inclusion and belonging aren’t just words on paper – this is what drives our innovation, it’s how we connect, and it contributes to what makes us a market leader. We believe in a hiring and working environment where all people are respected and valued, regardless of gender identity or expression, sexual orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship, or any other aspect which makes people unique. We hire you for who you are, and we want you to bring your authentic self to work every day! We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive equitable benefits and all privileges of employment. Please contact us to request accommodation. Fraud Recruitment Disclaimer: It has come to our attention that fraudulent and fictitious job opportunities are being circulated on the Internet. Prospective candidates are being contacted by certain individuals, mainly through telephone calls, emails and correspondence, claiming they are representatives of Anaplan. The main purpose of these correspondences and announcements is to obtain privileged information from individuals. Anaplan does not: Extend offers to candidates without an extensive interview process with a member of our recruitment team and a hiring manager via video or in person. Send job offers via email. All offers are first extended verbally by a member of our internal recruitment team whenever possible and then followed up via written communication. All emails from Anaplan would come from an @anaplan.com email address. Should you have any doubts about the authenticity of an email, letter or telephone communication purportedly from, for, or on behalf of Anaplan, please send an email to people@anaplan.com before taking any further action in relation to the correspondence.

Executive Assistant22 days ago
Full TimeRemoteTeam 1,001-5,000Since 2006H1B Sponsor

Provide high-energy executive support to sales leaders and GTM team: manage calendars, travel, expenses, prepare meeting materials and presentations, coordinate events/off-sites, and proactively prioritize competing requests while maintaining discretion.

MS Office
North Carolina
$119K - $161K / year
Executive Assistant22 days ago
Full TimeRemoteTeam 1-10Since 2013H1B No Sponsor

The Executive Assistant will support a team of executives through logistics management, project leadership, and cross-department communication, ensuring efficiency and alignment with company objectives.

Google SuiteSlackTeamsZoom
United States
$95K - $120K / year

Account Executive, LATAM (Portuguese)

NinjaOne

The world’s best IT teams and MSPs use NinjaOne.

Executive Assistant22 days ago
Full TimeRemoteTeam 1,001-5,000Since 2013H1B Sponsor

The Account Executive, LATAM role focuses on achieving sales targets by managing prospects in the LATAM region, requiring fluency in multiple languages and experience in SaaS sales.

SaaSSalesforce
Florida
Full TimeRemoteTeam 5,001-10,000Since 1922H1B Sponsor

Senior-level Executive Assistant provides advanced administrative support to Operations Vice Presidents: manages calendars, communications, travel, meeting materials and notes, prepares reports and presentations, handles confidential correspondence, and supports projects and stakeholder relationships.

ExcelMicrosoft WordPowerPoint
United States
$27 - $37 / hour