• Provide meeting and event planning support for 12-18 meetings throughout the year, many of which overlap (currently averaging 20-30 attendees per meeting; 2.5-3 days in length). • Meet with business and organization leaders to understand the purpose of the event (in-person or hybrid) and proactively anticipate needs and develop and discuss potential solutions. • Plan and manage the full scope of the event (in-person or hybrid) in a consultative approach with team members and provide logistical and engagement support to ensure participants can fully participate and be actively engaged. • Prepare event agendas in collaboration with the group; take and prepare notes; summarize key action items. • Plan and manage the scope of virtual, in-person, or hybrid events overseeing all aspects of the event to include during the event and pre/post meeting support. • Prepare meeting budget and monitor costs; Solicit bids from venues and service providers. • Arrange the details of a variety of task associated with a successful event; Ensure that it meets the meeting requirements. • Determine and manage the setup for functional rooms to include layout, seating, and audio visual needs. • Negotiate and sign event contracts as confirmed by leadership including hotels, meeting space, content providers, etc. • Establish and manage online invitation/registration process; encourage all members to use the online meeting platform to support effective meeting communication • Coordinate event services such as room reservations, restaurant reservations, ground transportation, and on-site food selection. • Coordinate audio visual tools as needed; Coordinate shipping of materials to and from the event location. • Review event bills for accuracy and approve payment; Compile full-event financial spreadsheet and break cost down to individual attendee level. • Coordinate invoicing of attendee with bookkeeper and support the meeting financial reconciliation process. • Conduct post-event evaluations and communicate with leadership to assist in planning future events. • Perform other duties as assigned. • Less than 5% travel.