Virtual Rockstar Careers

To build & strengthen families across the globe.

Executive Assistant – Virtual Assistant

Executive AssistantExecutive AssistantFull TimeRemoteTeam 51-200H1B No SponsorCompany SiteLinkedIn

Location

United States

Posted

41 days ago

Salary

$7 / hour

Bachelor Degree4 yrs expEnglish

Job Description

• Manage inboxes and calendars for Senior Leadership Team members with strong prioritization • Coordinate meetings, including scheduling, preparation, and follow-up • Track action items and ensure timely execution • Provide light travel coordination as needed • Organize and maintain shared drives and documentation systems • Support contract lifecycle management, including tracking, filing, and renewals • Assist with maintaining corporate entity documentation and records • Maintain litigation and legal matter trackers • Populate, update, and maintain Monday.com boards for visibility and tracking • Partner closely with legal, finance, and operations stakeholders • Ensure leadership has quick access to accurate, well-organized information • Support internal processes that improve visibility and accountability across teams

Job Requirements

  • 4+ years of experience as an Executive Assistant or Operations-focused EA
  • Proven experience supporting multiple senior leaders
  • Highly organized, structured, and process-oriented
  • Comfortable building systems and workflows from the ground up
  • Strong written and verbal English communication skills
  • High level of discretion and professionalism
  • Bonus: experience supporting legal, compliance, or finance-related work

Benefits

  • Competitive salary commensurate with experience
  • Opportunities for professional development and growth
  • Work in a dynamic and supportive team environment
  • Make a meaningful impact by helping to build and strengthen families across the globe

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