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Role Description

The Engineering Operations Coordinator is a high-trust role within MC&I that reports directly to group leaders and serves as both a strategic executive partner and operational backbone for engineering teams. This position protects leadership bandwidth, strengthens intake and prioritization discipline, and reduces administrative friction so engineers can remain focused on high-value technical work and client delivery.

• Manage priorities, coordinate communication, and ensure structured follow-through on key initiatives.
• Serve as the central intake and coordination point for matters impacting leadership and engineering teams.
• Apply sound judgment to assess urgency, clarify ownership, and direct work appropriately.

Key Responsibilities

• Executive Leadership Support
  • Provide direct executive-level support to MC&I group leaders.
  • Manage complex calendars and coordinate internal and external meetings.
  • Prepare agendas, capture action items, and track follow-through.
  • Draft, edit, and coordinate professional communications on behalf of leadership.
  • Maintain discretion and confidentiality in all leadership and operational matters.
• Engineering Team Support & Intake Coordination
  • Act as an operational support partner to engineering teams.
  • Serve as the primary intake and coordination point for requests impacting engineers and leadership.
  • Maintain visibility into open items and ensure structured follow-up.
  • Coordinate scheduling, documentation organization, and internal communication.
  • Reinforce structured communication and prioritization practices.
  • Identify workflow gaps or inefficiencies and partner with leadership to implement improvements.
  • Support organization and maintenance of shared technical documentation and resources.
• Cross-Functional Communication & Operational Discipline
  • Facilitate clear communication between leadership and engineering teams.
  • Improve transparency around priorities, deadlines, and commitments.
  • Support development and refinement of intake processes and coordination workflows.
  • Contribute to a culture of accountability, responsiveness, and operational consistency.

Qualifications

• 5+ years of experience in executive support, operations coordination, project coordination, or a similar role within an engineering or consulting environment.
• Demonstrated experience organizing people, priorities, and workflows within client-facing, deadline-driven environments.
• Proven ability to manage complex priorities while aligning closely with leadership direction.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Professional presence and ability to exercise discretion in handling confidential information.
• Strong proficiency in Microsoft Excel, PowerPoint, Outlook, and Word.
• Demonstrated preference for structured, detail-oriented coordination work.
• Authorization to work in the United States on a full-time basis.

Preferred Qualifications

• Experience directly supporting senior leaders or executives.
• Familiarity with engineering project lifecycles, technical documentation, and cross-functional coordination.
• Proficiency with Smartsheet and Power BI.
• Experience developing or improving intake, coordination, or workflow systems.
• Experience creating or maintaining reporting dashboards or operational tracking tools.

Work Environment

• This position is fully remote and may be structured as full-time or part-time for the right candidate.

Benefits

• Employer paid team member premiums for Medical, Dental, Vision, Basic Life Insurance, and Long-Term Disability.
• Voluntary Life Insurance.
• 401(k) with employer matching; 100% immediate vesting.
• Annual & discretionary bonus programs.
• Paid vacation and sick time.
• Employer paid licensure (FE/PE), certifications, seminars, & conferences.
• Paid parental leave.
• Tuition reimbursement.
• Eight (8) paid holidays including a floating holiday.
• Annual Team Building.
• Hybrid work environment with remote flexibility.
• Career development, training, and coaching opportunities.
• Pet insurance.