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Role Description

The Management Analyst IV performs highly advanced (senior level) contract administration, analysis, grant development, and coordination work. This role will work extensively on cross-divisional projects within the CFO Division which will involve but not limited to:

• Development and management of various types of procurements
• Entry of purchase requisitions
• Managing contract deliverables and reporting
• Data and document management
• Project planning and implementation

The Management Analyst must adhere to agency policies, procedures, and processes. This position is expected to participate and potentially lead internal and external stakeholder meetings, solicitation/grant requirements gathering sessions, and contract negotiations, if needed.

Essential Job Functions

• Procurement Lifecycle (60%)
  • Meets with CFO staff to establish the scope, requirements, objectives, budget, and implementation schedule for various procurements.
  • Research, identifies, develops, and documents procurement related tasks.
  • Assesses internal stakeholder procurement needs and conducts working sessions to gather preliminary requirements.
  • Performs in the capacity of subject matter expert (SME) during the procurement and contract development processes.
  • Develops solicitation packages for complex procurements.
  • Works with System Contracting to develop, edit, finalize, negotiate, and execute contract package(s).
  • Confirms procurement and contract files, checklists, and risks are uploaded and entered into the System of Contract Operations and Reporting (SCOR).
  • Performs contract close out activities within required timeframes.
  • Completes contract monitoring reviews within assigned time limits.
  • Deploys and promotes best practices in contract management.
  • Monitors, reassesses, and manages risks throughout the contract lifecycle.
  • Conduct lessons learned on procurement and contract reviews.
  • Tracks budgets to ensure goods/services are received as contractually required.
  • Ensure compliance with departmental activities with HHS policies and procedures and state procurement laws.
• Stakeholder Engagement and Communication (25%)
  • Provides excellent customer service through written and oral communications with contractors and contract stakeholders.
  • Maintains initiative-taking, professional, and productive communications and working relationships.
  • Facilitates post-award contract meetings with contractors and stakeholders.
  • Communicates complex contract information in an easily understandable way.
  • Facilitates and conducts meetings with internal and external stakeholders during the contract lifecycle.
• Analysis and Other Work (15%)
  • Interprets historical, current, and projected data to identify problems and areas for procedural or system changes.
  • Assists with the evaluation of agency functions and activities for conversion to contract operations.
  • Generates reports and data related to work activities.
  • Evaluates new or improved business and management practices for application to CFO operations.
  • Reviews and evaluates recommendations for improvement and corrective action.
  • Develops new or modifies existing administrative policies, procedures, and objectives.
  • Analyzes new or proposed legislation or regulations.
  • Reviews comprehensive technical records and reports.
  • Participates in educational outreach activities.
  • Other duties as assigned by management.

Qualifications

• Intermediate knowledge of contract administration practices, tools, strategies, and cost monitoring for large scope or high-dollar contracts.
• Policies, rules, or regulations relating to grant administration, compliance, policies, and procedures.
• Purchasing and procurement methods and procedures.
• State of Texas procurement laws, regulations, procedures, principles, practices, and contract management guidelines.

Requirements

• Graduation from an accredited four-year college or university.
• A degree with major coursework in business administration, human resource management, finance, public administration, or a related field is generally preferred.
• A minimum of two (2) years of demonstrated experience in the public sector that includes developing and negotiating complex procurements.
• Possesses a valid CTCM and CTCD certifications through the State of Texas.

Benefits

• 100% paid employee health insurance for full-time eligible employees.
• A defined benefit pension plan.
• Generous time off benefits.
• Numerous opportunities for career advancement.