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Role Description

We’re looking for a highly organized and detail-oriented Podcast Media Coordinator to support our media buying team in the day-to-day execution and operational maintenance of podcast advertising campaigns. This role is crucial to ensuring our internal systems are up to date, our vendor relationships are well-supported, and our campaign processes are seamless from RFP to reconciliation. This position is ideal for someone who thrives in a dynamic, high-volume workflow, is comfortable juggling multiple tasks, and brings a collaborative, proactive mindset to every assignment. A passion for media—particularly podcasting—is a strong plus.

Key Responsibilities

• Media System Support
  • Input campaign details into our buying system (Salesforce) via bulk uploads.
  • Assist with populating podcast media plans with key data - including show descriptions, demographics, host names, and sample sponsor details.
• Campaign Management & Execution
  • Monitor podcast campaign delivery and assist with outreach to network partners for pacing updates or delivery clarifications.
  • Track and submit media actualization data, including confirmed underdeliveries, via internal workflows.
• RFP Coordination
  • Assist with outbound and follow-up communication to podcast network partners for RFP submissions.
  • Collect, organize, and format incoming RFP materials for media team review.
  • With direction from the media team, communicate RFP outcomes to partners, noting which shows were included or not.
• Quality Control & Vendor Coordination
  • Conduct brand safety checks on prospective placements and flag any concerns.
  • Ensure all vendor-facing communication is professional, timely, and aligned with internal timelines and expectations.

Qualifications

• 1–2 years of experience in a similar coordination, media, or data operations role (internships count!).
• Proficient in Microsoft Office (Excel, Word) and Google Workspace (Docs, Sheets, Gmail).
• Experience with project management tools or media systems (e.g., Salesforce) is a plus.
• Prior experience in media, advertising, or agency operations is a bonus.

Who You Are

• Exceptionally organized and detail-oriented with excellent time management skills.
• A self-starter who can work independently in a remote-first environment.
• An effective communicator with strong written English skills and a professional tone.
• Comfortable managing multiple tasks and deadlines simultaneously.
• Passionate about podcasts and familiar with the creator economy or media landscape.

To Apply

To apply, please submit your resume and a brief note outlining your experience and why you’re interested in this role. We’re excited to meet someone who’s ready to grow with us.