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Role Description

This role involves supporting proposal development, marketing communications, and brand consistency across EnSafe’s operations. The ideal candidate will combine strong writing and organizational skills with creativity and a keen eye for detail and design.

• Proposal Coordination:
  • Coordinate and prepare high-quality, compliant, and compelling proposals in response to RFPs, RFQs, and RFIs under the Proposal Manager’s supervision.
  • Support Proposal Manager during the proposal process from go/no-go, kickoff to submission, including scheduling, task assignments, quality assurance reviews, and proposal closeout.
  • Collaborate with project managers, technical staff, and business development leaders to gather and synthesize technical content.
  • Maintain and update project descriptions, resumes, and other marketing materials within the proposal library.
  • Coordinate and assemble smaller proposal efforts and Statements of Qualifications (SOQs).
  • Deconstruct proposals.
  • Update and maintain supporting documentation, including SF330 Part IIs.
• Marketing Communications:
  • Support Communications/Marketing Director and Graphics team with social media, SharePoint, and website content in alignment with EnSafe’s brand identity.
• Brand & Quality Management:
  • Ensure all materials adhere to EnSafe’s branding standards and corporate messaging.
  • Perform quality control checks for formatting, grammar, and compliance with client and internal standards.

Qualifications

• Bachelor’s degree in marketing, Communications, English, Business, or a related field.
• 1-3 years of experience in marketing, proposal coordination, or related roles — AEC industry is required (Architecture, Engineering, and Construction).

Requirements

• Excellent written and verbal communication.
• Strong organizational and time management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with Adobe Creative Suite (InDesign, Photoshop, Premiere Pro, Illustrator) is highly desirable.
• Experience with CRM systems (such as Unanet, SalesForce, or Deltek Vision) preferred.
• Familiarity with social media platforms and tools.

Benefits

• Employee-Owned Advantage: EnSafe is 100% employee-owned, with an ESOP (Employee Stock Ownership Plan) since 1997.
• Commitment to Growth and Wellness: The company supports personalized career development, mentorship, and employee wellness initiatives such as health tracking tools.
• Purpose‑Driven Work: EnSafe’s mission focuses on impactful environmental, health, and safety consulting.
• Safety as a Value, Not Just a Service: Safety is deeply embedded in our culture, prioritizing employee well-being.
• A Culture of Freedom & Ownership: Encourages initiative and growth in a flexible, entrepreneurial environment.
• Challenging, Creative Work: Opportunities to tackle projects in environmental consulting, health & safety, engineering, and technology.