Kingscott Associates

Creating Places You’ll Love!

Construction Administrator

AdministrationAdministrationFull TimeRemoteTeam 51-200Since 1929H1B No SponsorCompany SiteLinkedIn

Location

Michigan

Posted

7 days ago

Salary

Not specified

Bachelor Degree5 yrs expExperience acceptedEnglish

Job Description

• Serve as Kingscott’s representative during construction. • Monitor construction activities for conformance with contract documents and design intent. • Conduct regular site visits and document observations through detailed field reports. • Proactively identify risks, discrepancies, and constructability concerns, recommending solutions. • Assist with and maintain all construction-phase documentation including: RFIs, Submittals and shop drawings, Change orders and proposal requests, Meeting minutes, Field reports • Ensure documentation is complete, accurate, timely, and audit-ready. • Review contractor applications for payment for accuracy and contract compliance. • Facilitate clear and timely communication between owners, contractors, consultants, and internal teams. • Coordinate design team site visits and specialty inspections. • Support alignment between client expectations and construction execution. • Maintain professional relationships that foster collaboration and trust. • Track construction schedules and identify potential delays or sequencing conflicts. • Assist in evaluating schedule recovery plans when needed. • Monitor construction budgets and change order trends. • Support cost control and financial transparency throughout the project lifecycle. • Monitor procurement milestones and long-lead items. • Coordinate submittal review workflows between contractors and design teams. • Ensure timely return of reviewed documents to maintain project momentum. • Assist in securing necessary permits and inspections. • Monitor compliance with local, state, and federal building regulations. • Support successful project closeout, including certificates of occupancy and final documentation. • Support implementation of quality control procedures. • Review work in progress to ensure adherence to plans and specifications. • Identify and escalate potential quality or safety issues early. • Promote a culture of safety and awareness on job sites. • Observe site conditions and report unsafe practices or non-compliance. • Organize and attend construction progress meetings. • Prepare clear, actionable meeting minutes. • Generate executive-level progress reports summarizing schedule, budget, risk, and quality status. • Travel throughout Michigan is essential. • Up to four (4) days per week on-site, with one (1) day dedicated to administrative processing and documentation.

Job Requirements

  • Bachelor’s degree in construction management, architecture, engineering, or related field; preferred (Equivalent professional construction administration experience may substitute.)
  • Minimum five (5) years of direct and on-site construction administration or construction coordination experience; required
  • Experience in K–12 and/or commercial building construction strongly preferred.
  • LEED accreditation or familiarity with sustainable construction practices.
  • Experience working within architectural or engineering firms.
  • Strong understanding of construction documents and building systems
  • Knowledge of architectural, civil, structural, and MEP disciplines
  • Familiarity with cost estimating and change management practices
  • Proficiency in construction management platforms and Microsoft Office Suite
  • Exceptional written and verbal communication skills
  • High attention to detail and documentation accuracy
  • Ability to manage multiple projects simultaneously
  • Strong analytical and problem-solving skills
  • Professional presence and client-facing confidence
  • Adaptability in fast-paced, evolving environments

Benefits

  • Must maintain reliable transportation and ability to travel independently.

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