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Role Description

This role involves providing high-quality administrative, coordination, and operational support for the CEO and senior leaders at Data and Technology Hub.

• Protecting executive focus and time
• Establishing a clear, reliable rhythm of business
• Ensuring dependable follow-through on commitments
• Helping a fast-moving, early-stage organization operate with discipline and clarity

This is not a passive or reactive role. We are looking for someone who anticipates needs, takes ownership, and brings calm, structure, and judgment to complexity.

Qualifications

• 5+ years of experience supporting senior executives, preferably in fast-moving, mission-driven, or startup environments
• Strong attention to detail, organizational, and time-management skills
• Strong judgment and discretion when handling confidential information
• Clear, professional written and verbal communication skills
• Comfort working in a remote-first environment with distributed teams
• Experience in or commitment to learning AI tools to work more efficiently
• Calm, grounded presence; ability to bring order without bureaucracy
• Professional and emotional maturity, proactiveness, and motivation to learn and grow in a fast-moving environment

Requirements

• Manage the CEO’s calendar end-to-end, including prioritization, preparation, scheduling, and proactive conflict resolution
• Establish and maintain a strong rhythm of business and annual calendar for the CEO
• Ensure the CEO is consistently prepared for meetings with clear agendas, background materials, pre-reads, and expected actions
• Track action items and commitments coming out of meetings
• Provide occasional support to two other senior leaders on an as-needed basis
• Assist with preparation of leadership meeting materials, agendas, notes, and action logs
• Support coordination across the leadership team
• Help to plan and manage team building activities, celebrations, and internal events
• Manage the CEO’s expense reimbursement process
• Book and manage the CEO’s travel, event, conference, and industry association travel and logistics
• Process and track invoices, vendor payments, and reimbursements
• Serve as a point of contact for internal and external stakeholders interacting with the CEO
• Handle sensitive and confidential information with discretion, judgment, and care
• Maintain and contribute to shared knowledge base and document management
• Identify opportunities to improve administrative, scheduling, and communication processes

Benefits

• Up to 40 hours per week competitive salary, commensurate with experience
• Opportunity to potentially transition into a regular full-time role after 6 months

How to apply

Include a resume and a cover letter describing your experience supporting senior leaders, why you will enjoy this kind of role, and what makes you an exceptional Executive Assistant.