Administrative Assistant – Hazardous Waste

Administrative AssistantAdministrative AssistantFull TimeRemoteTeam 10,001+H1B SponsorCompany SiteLinkedIn

Location

United States

Posted

10 days ago

Salary

Not specified

High School1 yr expEnglish

Job Description

• Coordinate scheduling for hazardous waste pickups, transportation, and disposal with vendors and internal teams. • Maintain accurate records including manifests, waste profiles, permits, inspection logs, and training documentation. • Assist with regulatory compliance documentation (EPA, DOT, state, and local agencies). • Track waste streams, quantities, and disposal timelines; support data entry and reporting. • Prepare documentation for audits and inspections; respond to document requests. • Communicate with internal departments, vendors, and regulatory agencies. • Manage calendars, meetings, and training schedules related to hazardous waste operations. • Maintain electronic and physical filing systems in accordance with record retention requirements. • Provide general administrative support to operational leadership as needed.

Job Requirements

  • High School Diploma or GED required; Associate degree or coursework in environmental science, business administration, or related field preferred.
  • 1–3 years of administrative experience; experience in environmental, industrial, or other regulated settings preferred.
  • Strong organizational skills with high attention to detail and accuracy.
  • Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable working in database systems.
  • Ability to manage multiple priorities, meet deadlines, and maintain confidentiality.
  • Strong written and verbal communication skills.
  • Working knowledge of hazardous waste regulations (RCRA, EPA, DOT, OSHA) or willingness to learn.
  • Experience with waste tracking systems or compliance documentation is a plus.
  • Comfortable working primarily in an office environment with occasional visits to operational areas requiring basic PPE.
  • Ability to sit for extended periods and perform standard office tasks.

Benefits

  • Paid training
  • Leading health benefits
  • Tuition reimbursement
  • Vacation/PTO after 90 days

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