Senior Executive Administrative Associate

Administrative AssistantAdministrative AssistantFull TimeRemoteTeam 10,001+Since 1919H1B No SponsorCompany SiteLinkedIn

Location

Texas

Posted

10 days ago

Salary

Not specified

Bachelor Degree1 yr expEnglishPMP

Job Description

• Manage calendars, travel arrangements, expense reports, and meeting logistics. • Prepare and edit documents, memos, and official correspondence. • Maintain confidentiality of sensitive information and ensure smooth communication between senior leadership and stakeholders. • Coordinate and schedule team meetings, including agenda preparation and distribution. • Arrange meeting logistics (venue, virtual links, catering, materials). • Capture and distribute meeting notes and action items promptly. • Draft and edit speeches, presentations, and briefing packs for executive events. • Coordinate with stakeholders to finalize messaging and visuals for speeches and marketing campaigns. • Ensure timely delivery and adherence to branding and communication standards. • Support project planning, scheduling, and resource coordination. • Track deliverables, budgets, and timelines; prepare status reports. • Facilitate communication between project teams and leadership. • Design and prepare high-quality slide decks for executive briefings, internal meetings, and external events. • Tailor content to audience needs, ensuring clarity and impact. • Apply storytelling techniques and data visualization best practices.

Job Requirements

  • Bachelor’s degree in Business Administration, Communications, or related field.
  • 1-3 years of experience in executive support or communications.
  • Certification in project management (PMP, 6S or equivalent) is a plus.
  • Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and time-management skills.
  • Ability to anticipate needs and act with discretion.
  • Exceptional written and verbal communication skills.
  • Experience in speech writing and marketing content development.
  • Understanding of branding and corporate communication principles.
  • Familiarity with project management tools and methodologies (e.g., Agile, DMAIC).
  • Skilled in planning and executing team meetings effectively.
  • Ability to manage multiple priorities and stakeholders.
  • Skilled in creating visually compelling presentations.
  • Knowledge of design principles and ability to simplify complex information.
  • Comfort with tight deadlines and iterative feedback.

Benefits

  • Health insurance
  • 401(k) matching
  • Flexible work hours
  • Paid time off

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