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Role Description

The Contracts and Procurement Specialist is responsible for the full lifecycle of contracts and subcontracts primarily supporting government facility management and construction programs, with the ability to support commercial lines of business as business needs warrant. This position could be based from our Baltimore, MD or Chadds Ford, PA location or based Remotely.

The Contracts Specialist serves as a strategic advisor to program leadership, providing risk assessment, regulatory interpretation, and procurement strategy to ensure compliant and cost-effective subcontract execution.

• Draft, review, negotiate, and administer subcontracts, teaming agreements, NDAs, MSAs (Master Service Agreements), task orders, and purchase orders.
• Support proposal efforts by analyzing solicitations, identifying qualified subcontractors, and ensuring appropriate wage determinations and regulatory flow downs.
• Conduct competitive procurements, evaluate bids, perform cost/price analysis, and prepare sole source justifications.
• Interpret and apply government contract and procurement regulations and ensure proper clause flow-down and file documentation.
• Source, qualify, and maintain a database of subcontractors for facility management and construction services, i.e. electrical, HVAC, plumbing, landscaping, janitorial, fire/life/safety.
• Maintain current subcontractor documentation, including representations and certifications, insurance, licensing, and compliance records.
• Develop and maintain a subcontractor performance evaluation program; monitor performance related to cost, schedule, quality, safety, and compliance.
• Process contract modifications and change orders; assist in resolving performance issues, invoice discrepancies, and disputes.
• Develop and analyze subcontract performance metrics to drive accountability, mitigate risk, and improve subcontractor performance outcomes.
• Provide guidance to program managers and internal stakeholders on procurement strategy, contractual risk, and regulatory requirements.
• Support both government and commercial contract activities as required by business operations.
• Assist to develop and execute best practices for government contracting programs including certified procurement systems.
• Serve as subject matter expert for program managers when evaluating subcontract options, terms, and conditions.

Qualifications

• Must have High School diploma or equivalent.
• Minimum 5 years’ experience in contract administration within a government contracting structure.
• Demonstrated experience supporting government facility management, operations & maintenance (O&M), base operations support (BOS), and/or construction service contracts.
• Working knowledge of commercial and government contract and procurement regulations (i.e. FAR, DFAR); familiarity with CPSR-compliant or certified procurement systems preferred.
• Direct experience working with Service Contract Act and similar wage determinations.
• Experience conducting cost/price analysis and negotiating complex subcontract agreements.
• Experience developing subcontractor performance metrics and vendor management processes.
• Strong analytical, negotiation, and communication skills.
• Capable of effectively conveying contract strategies and opportunities to program managers.
• Familiarity with certified procurement systems with standardized processes, including audit protocols.
• Proficiency in Microsoft Office Suite; advanced Excel skills preferred.
• Experience working with ERP, contract lifecycle management, or procurement systems.

Company Description

Arora provides clients in the aviation, transportation, education, government, and commercial/institutional sectors with engineering services for intelligent infrastructure solutions. Through smart design, construction management, and facilities maintenance management, we rethink industry needs to help keep clients on the cutting edge and add value to a project. Arora is a growing firm that welcomes individuals with a thirst for knowledge and the energy to tackle projects that help take the infrastructure of our world to the next level.