Position Summary:

The senior-level Accounting Specialist ensures accurate invoice processing and managing transactions related to clinical research operations. This position collaborates with site staff, PIs, Financial Operations, and vendors to ensure timely and compliant payments.

Duties/Responsibilities:

• Processes vendor invoices with accuracy, proper coding, and timely approval routing.
• Supports month-end close activities including AP accruals, aging reports, and balance sheet reconciliations.
• Maintains vendor records, responds to inquiries, and resolves invoice discrepancies in a timely manner.
• Oversees expense reporting, including administration of T&E platforms (Ramp, Concur, Expensify, etc.).
• Prepares AP-related journal entries and supports audit requests with documentation and schedules.
• Identifies and escalates process inefficiencies, contributing to workflow improvement initiatives.
• Supports implementation and testing of AP automation tools and AI-driven invoice processing platforms.
• Collaborates with the Controller to document, optimize, and transition manual workflows to automated processes.
• Assists in data validation and quality control as new systems are implemented.
• Supports general ledger maintenance, account reconciliations, and monthly close as AP workflows are automated.
• Assists with financial reporting, variance analysis, and ad-hoc projects for the Controller.
• May perform other job-related duties as requested or required.

Required Skills/Abilities:

• Excellent organizational and time-management skills.
• Ability to prioritize assigned tasks and adhere to deadlines.
• Capable of exercising a high degree of professionalism and confidentiality.
• Proficiency using NetSuite and other accounting tools.

Education and Experience:

• Bachelor’s degree in finance, accounting, or a related field required.
• 2+ years of experience in accounting.