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Role Description

This role involves supporting the CEO and leadership team by managing priorities, internal events, optimizing executive calendars, coordinating board engagement, overseeing T&E, and ensuring seamless day-to-day operations across a growing software company.

• Serve as a trusted partner to the CEO, managing calendars, meetings, travel, and communications
• Coordinate scheduling and logistics for the leadership team as needed, including quarterly offsites
• Prepare meeting materials, agendas, notes, and follow-ups
• Help prioritize incoming requests and ensure critical items are handled efficiently
• Act as a point of contact between the CEO, internal teams, and external partners
• Track action items, deadlines, and key initiatives to help leadership stay aligned
• Assist with internal communications and documentation
• Support special projects and ad-hoc initiatives as needed
• Help improve internal processes and workflows as the company grows
• Plan and execute company offsites, leadership retreats, and internal events (virtual and in-person)
• Manage logistics including venues, travel, lodging, agendas, vendors, catering, and budgets
• Partner with leaders to design agendas that support team alignment and company goals
• Ensure events run smoothly from planning through execution and follow-up
• Maintain timelines, checklists, and post-event retrospectives

Qualifications

• 5+ years of experience as an Executive Assistant, Operations Coordinator, or similar role
• Experience supporting senior executives, ideally in a startup or small company environment
• Strong organizational and time-management skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Proven ability to handle confidential information with discretion
• Comfort juggling multiple priorities and shifting deadlines

Requirements

• Experience in a software or technology company
• Event planning or offsite/retreat planning experience
• Familiarity with tools such as Google Workspace, Slack, Zoom, Notion, Asana, or similar
• Experience working with distributed or hybrid teams

Benefits

• Competitive compensation and benefits
• Equity for Full-Time Employees
• 401K Match
• Flexible PTO, generous sick time policy
• Comprehensive Health Plans with generous employer contributions
• 100% Company-paid Short Term/Long Term Disability and Life Insurance
• Company HSA Contribution: $100-$200 per month based on tier
• $25 per month Lifestyle Spending Account
• Internet Reimbursement - $50/month
• $500 Home office stipend
• $10k Adoption Benefit
• Comprehensive Family Planning Covered on Meritian Medical Plan