• Lead the planning, coordination, and execution of meetings, conferences, outreach events, and trade show exhibits. • Provide logistical support for internal and external events, including venue management, signage, invitations, attendance tracking, and other operational requirements. • Research event requirements and context to ensure leadership and staff are prepared to engage effectively with stakeholders and event audiences. • Recommend appropriate venues and event formats such as expos, networking sessions, breakout sessions, and concurrent sessions to support outreach objectives. • Manage multiple high-profile events simultaneously and respond to time-sensitive or quick-turnaround requests. • Oversee venue coordination including contracts, electrical services, internet, rentals, décor, signage, and catering arrangements. • Coordinate building security requirements with venue staff and internal stakeholders. • Manage shipping and receiving logistics for event materials, including direct-to-site delivery, advanced warehouse shipments, overnight shipping, and event-to-event transfers. • Provide on-site support including event setup, breakdown, equipment coordination, and troubleshooting to ensure events run smoothly. • Coordinate purchasing of event-related materials and ensure documentation and reporting are completed following events. • Coordinate design, development, and implementation of trade show exhibits and experiential activations. • Manage relationships with expo organizers, trade show vendors, and exhibit production partners. • Oversee the design, build, management, shipping, storage, setup, and breakdown of expo-style booth exhibits or activation kits. • Provide recommendations for booth design, exhibit displays, engagement strategies, and visitor experiences aligned with event objectives. • Manage inventory of outreach materials, educational resources, and exhibit assets. • Coordinate invitation management, RSVP tracking, and attendee engagement using event platforms such as Eventbrite or similar tools. • Identify and recommend speakers, moderators, or facilitators for events. • Manage speaker communications including collection of biographies, headshots, and presentation materials. • Coordinate speaker preparation including event briefings, agendas, background information, logistics details, and rehearsal sessions. • Develop and distribute event surveys, analytics, and performance reports. • Prepare detailed after-action reports documenting event outcomes, insights, and recommendations. • Provide weekly updates and participate in status meetings with project stakeholders.