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Role Description

The Senior Events and Meetings Planner will develop and implement internal and external meetings, along with company events. This highly visible role will interface effectively as a strategic partner to the organization and directly support the Manager, Events and Meetings.

• Develops and executes various internal and external-facing meetings for up to 500 people, including clients, prospects, consultants, and industry representatives.
• Responsible for full plan and execution of these events, including management of hotel, caterers, technology, transportation, and off-site events.
• Works in conjunction with the Manager, Events and Meetings, and the Events team to plan and execute Velera’s Annual Client Conference, both in-person and/or virtual.
• Responsibilities include planning and execution of attendee experience, engagement with site management, off-site events, technology, and any needed responsibilities as required to deliver on the expectations of the Velera brand.
• Responsible for the planning and execution of the Advisory Group/Co-Creation Council meetings, including management of onsite and virtual vendor partners, content planning and execution, brand/graphics, and attendee experience.
• Responsible for the planning and execution of multiple Growth Organization meetings.
• Ability and knowledge to RFP hotels and vendors with skills in contract negotiation.
• Develops and oversees budgets for individual events, balancing creative execution and fiscal responsibility.
• Oversight of tradeshows, including budget management, creative deliverables, and serving as the internal lead on the events team.
• Leads planning and execution for Thought Leadership events, including Velera’s Insight Exchange/Road Shows, either in-person, virtual, or hybrid.
• Leads planning of tradeshows and events for all Velera brands and companies.
• Serves as liaison with vendors, speakers, and VIPs on all event-related matters.
• Continues to innovate the attendee experience for all Velera events, with a constant focus on continuous improvement.
• Partners with all facets of the Marketing team, including Marketing, Marketing Strategy, Communications, Creative, and Web/Digital, to create an excellent brand experience for all Velera events.
• Provides virtual meeting support where needed, both internally and externally, serving as a subject matter expert in the virtual meeting space.
• Is responsible for the Velera Events and Meeting platform and experience.
• Performs other duties as assigned.

Qualifications

• Bachelor’s degree in business, Marketing, or Communications, or equivalent combination of education and experience required.
• Seven (7) years of experience coordinating special events in a corporate environment in technology, financial, or association space required.
• Proficiency in Cvent as a meeting management tool.
• Proficiency in word processing and spreadsheet computer software applications.
• Ability to travel as needed, as much as 25-40% of the time.

Benefits

• Competitive wages
• Medical with telemedicine
• Dental and Vision
• Basic and Optional Life Insurance
• Paid Time Off (PTO)
• Maternity, Parental, Family Care
• Community Volunteer Time Off
• 12 Paid Holidays
• Company Paid Disability Insurance
• 401k (with employer match)
• Health Savings Accounts (HSA) with company provided contributions
• Flexible Spending Accounts (FSA)
• Supplemental Insurance
• Mental Health and Well-being: Employee Assistance Program (EAP)
• Tuition Reimbursement
• Wellness program