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Role Description

Job Duck is seeking a highly organized and proactive Executive Assistant to serve as the operational backbone of a fast-paced medical care and aesthetics practice. In this role, you will manage incoming communications, coordinate schedules, and ensure follow-through on daily administrative priorities so nothing falls through the cracks. You will act as the first point of contact for patients and partners, balancing professionalism with warmth while keeping operations running smoothly. This role is ideal for someone who takes ownership of their work, thrives on responsibility, and enjoys being trusted to get things done independently. If you are detail-oriented, reliable, and motivated by supporting a growing business, this position offers meaningful daily impact.

• Salary Range: 1060USD to 1150USD

• Return calls to understand caller needs and provide accurate follow-up
• Upload and organize documents, including faxes, into internal filing systems
• Schedule appointments and manage a dynamic calendar
• Organize to-do lists and ensure tasks are completed without oversight
• Serve as a blend of office manager, receptionist, and executive assistant
• Answer incoming phone calls and filter callers appropriately
• Support light social media posts related to events
• Manage email inboxes and maintain professional communication with clients
• Handle invoices, messages, callbacks, and general correspondence
• Assist with presentation preparation, including PowerPoint materials
• Order office or practice-related products as needed

Requirements

• Full-time position
• Timezone: Central Standard Time (CST)
• Working hours: 8:30 a.m. to 5:30 p.m. CST
• Industry: Medical Care, Weight Loss, and Aesthetics
• Spanish is not mandatory but is considered an added bonus

• CRM: Jane (billing and medical records)
• VOIP: Google Voice

Work Shift

• 8:30 AM - 5:30 PM [CST][CDT] (United States of America)

Languages

• English
• Spanish