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Role Description

As one of Vanta’s People Ops Associates, you will play a key role in driving our People programs while working closely with many cross functional partners. Our People team supports Vanta's mission by creating exceptional systems and experiences that enable every Vanta’n to do their best work — securely, efficiently, and with confidence.

As one of our People Systems and Operations Associates, you will play a vital role in strengthening the infrastructure of our People team by owning the configuration, maintenance, and continuous improvement of our HR systems. You’ll ensure data accuracy, optimize workflows through automation, and support cross-functional initiatives that improve our internal operations and employee experience.

This is a great opportunity for someone who thrives in fast-paced environments, is systems-minded, and wants to grow their expertise at the intersection of People Ops and technology. This role reports into our Manager, People Operations, and will also work closely with our other People Ops Associates and Generalists.

What you’ll do as a People Operations Associate at Vanta:

• System Ownership & Administration: Manage and maintain our core HR systems (e.g., HRIS, performance platforms, onboarding tools, etc.). You’ll be the go-to expert on how our systems function and how to scale them with the company.
• Data Integrity & Reporting: Own the accuracy, confidentiality, and integrity of employee data. Build and maintain automated reports and dashboards to surface insights for stakeholders across People, Finance, and other teams.
• Automation & Workflow Optimization: Identify manual processes and proactively build scalable solutions using automation and integrations across tools. Translate complex business needs into efficient, repeatable processes.
• Program Support & Enablement: Support company-wide People programs (performance reviews, engagement surveys, onboarding, etc.) through effective systems design, setup, and documentation.
• Compliance & Audits: Ensure system configurations and data meet compliance requirements (e.g., I-9s, 401k audits, employment verifications). Lead audit data pulls and documentation support.
• Teammate Experience: Serve as a resource to employees through our ticketing system — answering questions and resolving issues related to HR systems, data updates, and process flows with clarity and care.

Qualifications

• 2-3 years’ experience in People Ops or similar (such as Recruiting Ops) at a high growth environment
• Strong interest in HR systems, data, and operations, with prior experience working in HRIS or related systems (e.g., HiBob, Workday, Ashby, Culture Amp, etc.)
• Excellent attention to detail and a strong sense of data integrity
• Ability to build scalable systems and automate repetitive processes using tools and integrations
• Comfortable managing sensitive data with a high degree of discretion and confidentiality
• Strong problem-solving skills, operational rigor, and project management chops
• Clear, effective written and verbal communication — able to collaborate across teams
• Experience in high-growth or fast-paced environments is a plus
• Proficiency with G-Suite, Slack, Zoom, and general aptitude for learning new software quickly
• Open to using AI to amplify their skills and strengthen their work - demonstrating curiosity, a willingness to learn, and sound judgment in applying AI responsibly to improve efficiency and impact.

Benefits

• Industry-competitive salary and equity
• Comprehensive medical, dental, and vision coverage, with 100% of employee-only benefit premiums covered for most medical plans
• 16 weeks fully-paid Parental Leave for all new parents
• Health & wellness stipend
• Remote workspace, internet, and cellphone stipend
• Commuter benefits for team members who report to the SF and NYC office
• Family planning benefits
• Matching 401(k) contribution with immediate vesting
• Flexible PTO policy, plus 80 hours of Sick Time
• 11 company-paid holidays
• Virtual team building activities, lunch and learns, and other company-wide events!
• Offices in SF, NYC, London, Dublin, Tel Aviv, and Sydney