Collections Associate
Location
Ohio
Posted
6 days ago
Salary
$20 - $22 / hour
Associate Degree2 yrs expExperience acceptedEnglish
Job Description
• Responsible for monitoring and collection of outstanding invoices through direct contact and follow-up with each partner and client as assigned and pursuant to firm policy to ensure timely remittance.
• Generate and/or revise monthly client reminder statements as outlined pursuant to firm policy and departmental procedures.
• Provide reports reflecting accounts receivable analyses, DSO, potential and existing bad debt reserves, agreed upon metrics and key performance indicators based on established frequency or as requested.
• Provide budgeting, forecasting and ad hoc reporting specific to client needs, including participating in meetings with firm management.
• Work closely with senior management and report on daily activities to resolve issues before they impact collections results.
• Create estimates of projected collections and adhere to client deadlines; provide rolling updates regularly throughout the month.
• Prepare documents for write-off of accounts receivable adhering to the firm’s approval policy.
• Assist in transitioning matters handled by departing attorneys to other attorneys of the Firm; determine which matters are inactive to facilitate matters to be closed where appropriate; work with the departed attorney to collect open invoices.
• Research and monitor unapplied payments.
• Monitor payment arrangements to ensure compliance with payment terms.
• Develop strong working relationships with assigned Partners to provide best in class customer service support for all related client collection needs.
• Identify problems or issues in processes and implement solutions bringing bottom line results.
• Meet or exceed all assigned deadlines.
Job Requirements
- Associate Degree or advanced degree preferred with concentration in Business, Accounting, or Finance
- Commensurate experience may be considered in lieu of education, based upon candidate’s overall employment history
- 2 or more years hands-on collections experience preferably in a law firm environment or professional services industry
- Ability to provide high level of customer service in a fast-paced environment
- Ability to handle a high volume of tasks maintaining attention to detail and prioritizing as necessary
- Ability to keep up with a fast-paced environment with keen insight in prioritizing to achieve firm collections targets and goals
- Excellent organizational, interpersonal and communication skills, and ability to work with all levels of personnel within the firm, including Managers, Directors, and Chiefs
- Advance proficiency with pivot tables and ability to analyze numbers within complex spreadsheets
- Excellent time and task management skills
- ARCS, Star Collect, Aderant, Elite or Legal Billing System experience preferred
- Must be resourceful in developing alternative solutions and meeting deadlines in a real time, fast paced environment.
Benefits
- medical, dental, and vision coverage
- paid time off
- disability insurance
- 401(k) with company match
- life insurance
- other voluntary supplemental insurance coverages
- parental leave
- adoption assistance
- tuition assistance
- employer/partner discounts