• Support the Design Manager in daily project coordination activities across disciplines • Prepare and distribute meeting agendas and minutes, progressing toward independent ownership • Capture accurate technical notes during interdisciplinary meetings and coordinate with discipline leads to confirm accuracy • Attend client and stakeholder meetings and track key decisions, risks, and action items • Proactively assist in tracking, managing, and communicating project changes internally and externally • Grow into serving as backup to the Design Manager when required • Coordinate internal and external design meetings using Microsoft Teams, Zoom, Google Meet, and other client platforms • Track action items and follow up with internal teams to ensure timely resolution • Distribute client communications and internal updates to maintain alignment • Maintain organized project documentation including RFIs, submittals, drawing revisions, and tracking logs • Update spreadsheets, dashboards, trackers, and internal and external reporting tools • Assist with specification edits, data entry, and updates within internal reporting systems • Develop innovative tracking mechanisms and proactively suggest process improvements • Manage project files across SharePoint, MS Teams, Google Drive, and Box to ensure accessibility and accuracy • Ensure QA and QC sets, daily prints, and deliverables are properly prepared and stored • Assist in assembling and organizing final deliverables prior to submission • Support Design and Project Managers in developing technical and financial proposals for new and add, move, change data center projects