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Lease and Facilities Administrator

AdministrationAdministrationFull TimeRemoteTeam 501-1,000Since 2017H1B SponsorCompany Site LinkedIn

Location

California + 3 more

Posted

36 days ago

Salary

$89K - $123K / year

Bachelor Degree2 yrs expEnglish

Job Description

• Own the lease administration process for the Americas region, ensuring accurate documentation, timely rent and utility payments, and compliance with contractual obligations. • Partner with Finance on payment schedules, escalations, rent and CAM reconciliations, and CapEx depreciation. • Manage vendor onboarding, invoice processing, and facilities-related contracts in partnership with Producement and AP. • Maintain accurate lease data in the lease management system (e.g., Visual Lease) and support audit readiness. • Support leasing and contract management across the real estate lifecycle. • Serve as the Real Estate point of contact for repair and maintenance requests, partnering closely with the Construction Project Manager. • Help triage, track, and coordinate facilities issues with Operations, vendors, landlords, and Construction. • Set up new sites in internal systems in coordination with Supply Chain and Corporate Technology. • Prepare regular reporting and business cases to support leadership decision-making. • Track and communicate critical lease dates, including expirations, renewal options, notice periods, and key landlord obligations.

Job Requirements

Bachelor’s degree in Business Administration, Real Estate, Facilities Management, or equivalent experience.
2+ years of experience in commercial real estate administration, facilities management, or project coordination. Experience supporting industrial/flex properties preferred.
Strong organizational skills with the ability to manage multiple projects across markets.
Clear, professional communicator comfortable working across teams and external partners.
Detail-oriented with a strong sense of ownership.
Proficient in Google Workspace (especially Sheets); experience with Visual Lease, Coupa, or similar lease and payment management systems a plus.

Benefits

Comprehensive Health & Wellness: A choice of medical, dental, and vision plans. We also provide company-paid life and disability insurance and company-funded mental health benefits.
Financial & Retirement Planning: 401(k) plan with both pre-tax and Roth options, and access to a Health Savings Account (HSA) with a monthly company contribution.
Family & Fertility Support: Paid parental leave for birthing and non-birthing parents, plus fertility and family-forming benefits.
Paid Time Off: Unlimited vacation, paid leaves, and 10 company holidays.
Unique Lime Perks: Complimentary use of Lime vehicles in participating cities, a monthly phone allowance, dedicated learning and development days, and access to perks including One Medical, Wellhub, and Headspace.