Offchain Labs
We power fast, private decentralized applications
Executive Assistant
Executive AssistantExecutive AssistantFull TimeRemoteTeam 11-50Since 2018H1B No SponsorCompany SiteLinkedIn
Location
United States
Posted
172 days ago
Salary
Not specified
5 yrs expEnglish
Job Description
• Provide high-touch assistance to the CEO to enable focus on company mission and priorities
• Manage intricate and time-sensitive scheduling demands and prioritize conflicting requirements
• Organize detailed travel arrangements, itineraries, and agendas
• Coordinate projects and event planning activities, including off-site meetings and employee retreats
• Manage a high volume of emails, flag important messages, and coordinate calls and meetings
• Draft and prepare confidential correspondence on behalf of the CEO
• Handle expense reports and administrative tasks
• Anticipate future needs, improve processes, and take proactive actions to increase efficiency
• Operate with high levels of security, confidentiality, and professional discretion
Job Requirements
- Minimum of 5 years of experience providing high-touch, concierge-like support to a C-suite Executive
- Successful in supporting C-level executives in a high growth environment
- Managed intricate and time-sensitive scheduling demands efficiently and proactively
- Highly responsive and able to address urgent matters to ensure the CEO's schedule runs smoothly
- Operate with a high level of security and confidentiality
- Proactive approach to task execution and ability to anticipate future needs
- Take an active role in shaping information and organizational dynamics
- Keen eye for efficiency and process improvement
- Proven track record of working with late-stage technology startups or established public technology companies
- Demonstrate clear, direct, and empathetic communication skills and sharp listening abilities
- Self-directed initiative in achieving outstanding work outcomes
- Based in Europe
- Organized detailed travel arrangements, itineraries, and agendas
- Collaborated on and coordinated projects and event planning activities, including off-site meetings and employee retreats
- Managed a high volume of emails, flagging important messages and coordinating calls and meetings
- Drafted and prepared confidential correspondence on behalf of C-suite executives
- Proficiently handled expense reports
Benefits
- Remote-first global workforce + NY office
- Annual company offsite + team onsites
- Professional reimbursement program (facilitates industry conference attendance, certifications, and more)
- Medical, dental & vision coverage (US + some other countries)
- 401k retirement plan + company match (US only)
- Wellness stipend
- Home office set up / ergonomic equipment program
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