Offshore Launch

Helping companies make quantum leaps 🚀

Executive Assistant

Executive AssistantExecutive AssistantFull TimeRemoteTeam 1-10Since 2023H1B No SponsorCompany SiteLinkedIn

Location

United States

Posted

30 days ago

Salary

$1.5K / month

English

Job Description

• Own and manage the Founder’s calendar, including daily priorities, meetings, and reminders. • Act as gatekeeper and triage the Founder’s inbox to prioritize high-priority items. • Coordinate invoicing follow-ups and ensure invoices are tracked and paid on time. • Manage customer communications post-sale, including shipping updates and check-ins. • Handle customer service coordination for issues like missing items and shipment problems. • Prepare and send templated communications related to orders and support. • Coordinate logistics for conferences, including travel and exhibitor requirements. • Document and organize processes, SOPs, and shared files for improved clarity.

Job Requirements

  • Proven experience as an Executive Assistant or high-level Virtual Assistant supporting a founder or executive.
  • Strong critical thinking skills and ability to work independently.
  • High level of technical comfort with Google Workspace and related tools.
  • Excellent written communication skills for customer-facing and internal messages.
  • Highly organized with strong follow-through and attention to detail.
  • Comfort in creating and maintaining SOPs and processes.
  • Ability to manage multiple priorities without constant direction.
  • Professional demeanor and confidence working in a fast-paced environment.

Benefits

  • Health insurance
  • 13th month pay
  • Up to 150% of one month's salary contingent on quarterly performance scores.
  • Comprehensive HMO policy, including dependents.

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