• Coordinate end-to-end logistics for Pavilion events, including venue sourcing, contracting, and scheduling. • Manage the operational workflow for recurring events, including creation of event pages, attendee tracking, and communication timelines. • Oversee menu planning, seating arrangements, and dietary accommodations in collaboration with venues. • Ensure all event details are accurately documented in Pavilion’s systems (HubSpot, Hivebrite, Make, Slack automations, etc.). • Support sponsor deliverables, including brand visibility, attendee introductions, and post-event reporting. • Manage attendee outreach and communication cycles — including invitations, acceptances, reminders, and post-event follow-ups. • Coordinate prep calls, email campaigns, and host communications to ensure alignment across all stakeholders. • Update attendance, no-show, and feedback data in internal systems. • Track and report on event metrics, budget adherence, and sponsor fulfillment outcomes. • Identify and recommend process improvements to increase efficiency as event volume scales.