Role Description

We are seeking energetic and reliable professionals to join our Scheduling Team as a Scheduling Coordinator. The successful candidates will be responsible for supporting Site Area Managers and employees with their individual and clinic schedules as well as managing their time off. Our Scheduling Coordinators work to improve staffing by scheduling, budgeting, and forecasting for a fast-paced and growing Urgent Care. Other clerical and administrative tasks performed as required.

The Scheduling Coordinator’s duties shall include, but not be limited to:

• Developing and maintaining scheduling information
• Working closely with the Scheduling Manager to ensure data is accurate and useful
• Ensuring scheduling issues or changes are addressed in a timely manner
• Maintaining accurate and appropriate documentation of all changes and communication with Managers and Clinical staff
• Managing all Clinical schedules in ADP and assisting with Provider Schedules
• Managing Time off Approval/Denials
• Scheduling all float Schedules
• Effectively managing Solv Scheduling based on staffing
• Working closely with Site Area Managers to obtain additional staff coverage as needed

Qualifications

• Technology savvy, computer skills
• Skill in obtaining and maintaining accurate schedules
• Ability to initiate and complete tasks related to job duties without direct request of supervisor
• Ability to work well with others and be willing to help when needed
• Ability to act as a support and role model for team members
• Assist other team members as needed
• Maintains strictest confidentiality at all times
• Ability to multi-task with schedules, communications, and other responsibilities
• Willingness to adhere to all in-house and legal regulations
• Excellent communication and organizational skills
• Ability to multi-task in an environment of continued improvement

Requirements

• High School Diploma is required
• 2 years’ experience preferred
• Reliable internet and computer access
• Private uninterrupted workspace required

Benefits

• This job is a telecommuting/work from home position and operates in a virtual environment
• This role routinely uses standard office equipment such as computers and phones
• The hours of work and days vary and may include nights, alternating weekends, and holidays
• Some out of the area travel may be expected to attend training and/or meetings

Required Skills

• Strong Functional analytical skills (budgeting, costing, etc.)
• Strong Forecasting ability
• Ability to create well-organized, accurate, and concise material and work documentation for organizational use
• Strong knowledge of Microsoft applications including Outlook, Excel, and Access with the ability to create and maintain databases
• Strong hands-on knowledge of workforce management tools and the ability to maintain them