This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more.

Role Description

Goldschmitt and Associates is seeking an experienced Accounting Clerk III, who supports the VA Financial Services Center (FSC) by reviewing, processing, and resolving vendor invoices and payment transactions in accordance with the Prompt Payment Act (PPA), VA policies, and established federal accounting practices. This role requires independent judgment, attention to detail, and proficiency with VA financial management systems to ensure accurate, timely, and compliant payments.

Preference will be given to candidates who live within 50 miles of Austin, Texas or Waco, Texas. Onsite travel required if residing outside of a commutable distance of those locations.

Job Duties and Responsibilities

• Review submitted vendor invoices for accuracy, completeness, and compliance with VA and FSC policies and Prompt Payment Act (PPA) requirements.
• Catalog, prioritize, and manage invoices and supporting documentation within designated work queues and electronic content management systems based on processing requirements.
• Enter and maintain invoice, vendor, and transaction data within VA FSC Financial Management Systems, including FMS, iFAMS, IPPS, and related platforms.
• Compute, prepare, validate, and review financial transaction data prior to manual or automated payment processing.
• Analyze invoices, purchase orders, contracts, and receiving reports to validate certifications, pricing, discounts, penalties, quantities, and vendor identification.
• Identify and resolve duplicate invoice submissions in accordance with VA and FSC policies.
• Analyze and correct rejected electronic invoices, including those processed through Tungsten, Electronic Data Interchange (EDI), fax, mail, or other electronic invoicing platforms.
• Review and analyze FMS and iFAMS obligations and transactions to respond to vendor and VA station inquiries, taking appropriate corrective or adjustment actions.
• Investigate and resolve payment rejects and variances (e.g., cost, quantity, VID discrepancies, or funding issues) to ensure proper obligation and disbursement of funds.
• Substantiate payment rejects and perform corrective actions in alignment with VA and FSC directives.
• Prepare and process Bills of Collection for erroneous payments, including follow-up, vendor offsets, receivable processing, and referral to the U.S. Treasury when required.
• Resolve vendor and field facility inquiries related to payment status, expenditure transfers, expedited payments, purchase order changes, and acceptance date updates.
• Communicate directly with station accounting, fiscal, and procurement personnel to resolve payment issues and support operational continuity.
• Independently complete assignments involving multiple, variable steps requiring sound judgment and subject matter expertise.
• Maintain productivity standards supporting the processing of high-volume transactions, contributing to an annual workload of approximately 500,000 payment transactions.

Qualifications

• Strong analytical, organizational, and problem-solving skills.
• Ability to work independently while meeting quality, accuracy, and timeliness standards.

Requirements

• Possess a high school diploma or equivalent certification, such as the GED.
• Possess at least 2 years of experience in accounting, finance, or a related administrative field.
• Possess the ability to perform basic Accounting Technician functions.
• Experience processing invoices, payments, or financial transactions in automated financial systems.
• Proficiency in reviewing detailed financial data and resolving discrepancies.
• Possess the ability to pass and maintain eligibility to pass a Tier II Public Trust investigation.

Preferred Qualifications

• Possess knowledge of the Prompt Payment Act (PPA) requirements and federal accounting principles preferred.

Benefits

• 401(k) with immediate vesting.
• Paid Federal Holidays.
• Tuition Reimbursement.
• Medical Insurance, including Vision and Dental Insurance.
• Employer-Paid Short-Term and Long-Term Disability.
• Employer Paid Life Insurance.
• Supplemental Life Insurance.
• FSA/HSA Programs.
• Commuter Benefits Program.
• Adoption Assistance Program.
• Employee Assistance Program (EAP).
• Caregiver Support Program.
• Health Advocacy Program.
• Financial Wellbeing Support.