Job Purpose

At Spark, we deliver brand solutions that build consistent, impactful brand perceptions across all consumer touchpoints. We’re seeking a confident and outgoing Project Manager with 4+ years of experience in the creative services industry to join our team, supporting B2B marketing initiatives primarily in the medical technology sector.

In this role, you will plan, schedule, prioritize, and allocate resources for Sales Enablement projects and Digital Campaigns. Strong leadership skills, a passion for process, and the ability to plan out a calendar will be crucial for this role.

Key Responsibilities

Project Management

• Manage and monitor project or program schedules, progress, and costs to ensure that expected results are delivered on time and within budget

• Create, maintain, and update project plans 

• Maintain and publish a project dashboard/calendars to communicate the status of projects

• Schedule project kick-off meetings/reviews with stakeholders

• Provide functional expertise to assess potential schedule risks and operational impact

• Assist Account Lead with project estimating, in time growing into estimating independently

• Create invoices and submit to clients monthly

Client Services

• Daily tracking with clients to keep projects moving and on time, connecting with clients and team to balance internal workloads

• Work with clients to obtain assets and other materials needed by the design  and copywriting teams; proactively pursue until obtained

• Communicate and drive issue resolutions to closure both with internal and client teams

Collaboration 

• Work with internal team and external suppliers to deliver against objectives and meet client expectations

• Be comfortable on video calls, act and look professional

• Openly support Spark’s vision and contribute to the company’s overall success

What You’ll Bring

Qualifications

• Prior experience and a passion for managing B2B marketing materials creation and production (graphics, video, content, trade shows, etc.)

• Have 4+ years Project/Program Management experience, ideally in a medical or hi-tech products’ B2B creative agency environment

• Experience managing budgets and creating project estimates

• Comfortable working directly with clients, building strong relationships

• Be a self-starter and independently manage projects and processes

• Be an avid learner of new processes and systems

• See the big picture, yet get granular with the details

• Have impeccable organizational skills

• Be a team-player able to seamlessly partner with designers, copywriters, web developers, and marketing teams

• Have strong change management and scheduling skills, able to juggle conflicting priorities and resolve to meet client(s) demand

• Be proactive and solutions-oriented with a positive attitude toward challenges

• Have an upbeat, can-do attitude even when pressured by time constraints

• Bring an open and curious mindset to everything you do

• Have U.S. citizenship or authorization to work in the United States

Skills

• Possess superior project scoping, project timeline development, risk assessment, and prioritization skills

• Excellent verbal and written skills

• Proficient in Microsoft suite and Teams environment, though internal workflows use Google suite

• Project management tools, like Monday.com, Airtable, etc. as the role requires shifting to what our clients use

• Understanding of proofing tools for the review of digital art files (Ziflow, etc.)

Who You Are

• Curiosity: You ask smart questions, dig into complex briefs, and stay current on design trends, tools, and best practices – especially within medical technology and B2B marketing

• Creativity: You translate objectives into action, solving problems creatively

• Catalyst: You move work forward with confidence and urgency, working on multiple projects and pushing ideas from concept through production

• Care: You take pride in your craft and relationships, communicating clearly and showing up as a thoughtful professional

• Commitment: You own your work end-to-end, holding yourself accountable to deadlines, quality, and delivering client satisfaction

• Collaboration: You work seamlessly with cross-functional teams, contributing positively to team culture and shared success while representing Spark with confidence

• Healthcare Benefits: Comprehensive medical, dental, and vision insurance options; available for opt-in 30 days after your start date. 

• Flexible Spending: Access to a medical and childcare Flexible Spending Account (FSA) for tax-free allocation towards related expenses.

• Time Off: Vacation time accrual per employee handbook, subject to an annual accrual cap.

• Retirement Plan: Payroll contribution opportunities to our company 401(k) plan, including a company contribution of up to 3% of your salary yearly.

• Disability + Life Insurance Benefits: Company-covered short- and long-term disability, along with a personal life insurance policy.

• Assets: Necessary technology and equipment (which may include, but are not limited to: laptop, mouse, phone, software, etc.) will be provided.