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Role Description

The Office for Research Protections (ORP) at Penn State is seeking an exceptional candidate with a strong mindset of collaboration, strategy, and expertise who can help streamline workflows and foster effective and efficient compliance processes to serve as the Export Compliance Specialist in support of the Export Compliance Office (ECO) program. This position will report to the University Export Compliance Officer (UECO) in support of the ECO program.

• Provide guidance to faculty, staff, and administrators.
• Work with faculty and researchers to review Research and Academic efforts to determine if subject to ITAR, EAR, DOE, and or OFAC.
• Maintain specialized knowledge of U.S. export and import regulations, in particular the ITAR, EAR, OFAC, DOE. Stay current on regulatory changes and contribute to policy reviews and updates.
• Provide specialized knowledge for other UECO staff performing routine export compliance reviews of requests for international visitors, international shipments, and international travel; and when needed perform routine reviews.
• Work directly with principal investigators and relevant unit offices to ensure compliance with all related regulations and internal policies and procedures.
• Support research security requirements and workflows related to International Trade Compliance.
• Collaborate with faculty and staff in the Office of Sponsored Programs, Applied Research Laboratory, Office of General Counsel, Penn State Global, College Research Offices, and other offices to facilitate effective and efficient compliance enforcement and monitoring.
• Participate in and contribute to University formal and informal policy and procedure reviews with other offices including Sponsored Programs, Global Programs, General Counsel, Risk Management, and VP Faculty Affairs; supports special investigations; contributes to professional associations’ responses to regulatory changes.
• Collaborate with staff on the Conflict of Interest and Outside Activities team within the Office for Research Protections for research security/foreign affiliations reviews of foreign scientific collaborations and foreign visitors.
• Prepare procedures, workflows, memos, and templates as needed for a variety of foreign transactions, including TCPs, export licenses (ITAR and EAR), international visitors and employees, and international shipments.
• Manage compliance workflows and suggest improvements to the export compliance website, process and workflow for streamlining reviews, and internal record-keeping.
• Review export compliance language in international agreements, software licenses, vendor end use agreements, and other agreements with export compliance implications.
• Assist faculty and OSP staff in developing strategies for foreign person participation, including licensing options; Technology Control Plans; review and audit Technology Control Plans and internal compliance efforts for ongoing projects.
• Prepare and deliver targeted internal training and outreach to the University community.

Qualifications

• Excellent written and verbal communication.
• Exceptional organizational skills and attention to detail.
• Ability to multi-task, analyze complex situations, and develop actionable solutions.
• Discretion and ability to maintain confidentiality of sensitive information.
• Ability to work effectively and collaboratively with researchers and staff.
• Sound judgment for decision-making.
• Ability to work independently and prioritize tasks in a dynamic environment.
• Ability to draft U.S. export license applications and Technology Control Plans.

Requirements

• Bachelor's Degree.
• 3+ years of relevant experience; or an equivalent combination of education and experience accepted.
• Required Certifications: None.

Benefits

• The salary range for this position is $86,300.00 - $129,500.00.
• Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being.
• Comprehensive medical, dental, and vision coverage.
• Robust retirement plans and substantial paid time off, including holidays, vacation, and sick time.
• Generous 75% tuition discount available to employees as well as eligible spouses and children.