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Role Description

We are seeking an experienced and strategic Accounts Payable leader to lead the consolidated AP and Expense Management function across our multi-entity platform. This role will be instrumental in establishing and maintaining robust payables operations, standardizing processes across our portfolio companies, and providing exceptional client service to our third-party vendors and employees. The ideal candidate thrives in a complex, fast-paced environment and has proven experience implementing and maintaining payables operations in a multi-entity or roll-up environment.

This position will require significant interaction with the entire organization. The ideal candidate is someone who brings instant credibility because of his or her accomplishments. He/she must be able to address technical and business questions and have the interpersonal skills to guide employees throughout the entire payables and expense management cycle.

• Oversee end-to-end invoice processing and expense management operations across all initial 20+ entities plus any subsequent acquisitions, ensuring accurate categorization and timeliness.
• Lead the selection, evaluation, and implementation of a consolidated AP platform, ensuring to address the needs of the entire organization.
• Lead the selection, evaluation, and implementation of a consolidated expense management platform (corporate credit cards + employee reimbursements), with particular focus on addressing the needs of our field teams.
• Manage vendor onboarding processes to securely obtain required information for tax compliance and reporting purposes.
• Develop and implement robust payment processing schedules for the organization, establishing clear expectations for our employees and third-party vendors.
• Ensure accurate coding of transactions for accounting purposes, including general ledger account, location, subsidiary, and department dimensions along with sufficient description information to provide clarity to users.
• Design and implement appropriate approval flows for both invoices and expense reports that align with the organizational structure and business-level controls.
• Oversee the administration of corporate credit cards including monthly spend limits, default coding, approval hierarchies, and spend-type limitations.
• Drive expense report compliance across the organization to ensure accuracy and timeliness of submissions and gathering of appropriate supporting documentation.
• Partner with accounting and finance leadership to support month-end close and streamline the general ledger reporting needs for all payables-related activities.
• Develop and maintain payables policies, procedures, and internal controls to ensure data integrity and compliance.
• Establish and maintain AP-related metrics and reports (i.e. KPI’s, Aging, etc.).
• Respond to inquiries with a high level of confidentiality, accuracy, and customer service.
• Support integration planning and execution for new acquisitions.
• Build, lead, and mentor a high-performing AP team potentially across multiple locations.
• Develop talent and create clear career paths for team members.
• Foster a culture of continuous improvement, accountability, and collaboration.
• Assist with internal and external audits and documentation requests.

Qualifications

• 5+ years of progressive accounts payable experience with at least 2 years in a manager-level role or above.
• Strong understanding of AP best practices, internal controls, and accounting principles.
• Bachelor’s degree in accounting, finance, business administration, or a related field (or equivalent experience).
• Experience in a multi-entity, roll-up, or private equity-backed environment in the hospitality industry, a plus.
• Experience in a shared services or high-volume AP environment, a plus.
• Experience with NetSuite, a plus.
• Strong experience in Guesty software.
• High level of discretion and ability to handle sensitive and confidential information.
• Strong analytical, problem-solving, and organizational skills with exceptional attention to detail.
• Strong leadership and team management capabilities.
• Excellent communication skills with ability to present at company-wide meetings or forums.
• Ability to manage multiple deadlines in a fast-paced environment.
• Customer-service mindset when supporting employees and vendors.
• Vacation Property Management experience, a plus.

Requirements

• This is a full-time, permanent night shift role aligned with US working hours.
• The position is permanently work-from-home, and candidates must have a minimum internet speed of 100 Mbps.