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Role Description

The Administrative Support and Graphics Specialist provides high-level administrative, documentation, and graphics support for program operations and executive leadership. This role is responsible for compiling, editing, and producing a variety of professional documents including:

• Reports
• Proposals
• Manuals
• Cost estimates
• Briefings
• Presentations

The specialist integrates text and graphics to create clear, cohesive, and visually effective deliverables using standard office and graphic tools. Responsibilities include:

• Preparing spreadsheets, reports, and PowerPoint presentations
• Reviewing materials for typographical accuracy, grammar, spelling, punctuation, and overall format before submission for leadership approval
• Supporting executive communications and meeting coordination
• Organizing information for executive briefings
• Preparing meeting agendas
• Tracking action items
• Documenting key discussion points and decisions
• Drafting executive communications based on meeting notes
• Ensuring timely follow-up on assigned actions
• Coordinating logistics for high-visibility seminars, conferences, and program meetings
• Supporting project documentation, administrative reporting, and internal documentation management
• Maintaining an organized documentation library to ensure materials remain current, accessible, and properly archived
• Assisting in preparing and maintaining technical, operational, and program documentation
• Providing detailed analysis of information and highlighting key findings and recommendations

Qualifications

• Minimum five (5) years of relevant experience in administrative support, documentation management, or graphics support
• Proficiency with SharePoint, Microsoft Word, Excel, and PowerPoint
• Experience coordinating high-visibility seminars, conferences, and program meetings, including logistics and public interaction
• Demonstrated experience assisting with the creation, maintenance, and analysis of technical documentation, presentations, and reports
• Experience supporting document assembly, editing, and administrative and financial documentation tasks
• Knowledge of organizational change management principles
• Experience supporting IT project management activities using Microsoft and graphics tools
• Ability to create, review, and update program briefings and executive communications for senior leadership
• Strong ability to multitask, prioritize competing requirements, and manage multiple projects
• Excellent written, verbal, and visual communication skills
• Strong analytical, organizational, and interpersonal skills
• Creative and strategic thinker with the ability to solve complex programmatic challenges
• Ability to work independently with minimal supervision

Requirements

• Must possess IT-II Non-Critical Sensitive security clearance or Tier 3 (T3) at the time of proposal submission
• Active Secret Clearance required

Benefits

• Comprehensive healthcare benefits including medical, dental, vision, and disability coverage
• 401(k) retirement plan with 100% vesting from day one and employer match after 90 days
• Educational Assistance Program
• Student Loan Repayment Program
• Gym Reimbursement Program
• Paid Time Off
• Opportunity to work with a dynamic, passionate, and multidisciplinary team

Company Description

Horizon Industries Limited (Horizon) is a dynamic IT and Management Consulting firm based in the Washington, DC area. Founded in 1996, Horizon has grown into a team of highly qualified professionals delivering full-cycle IT consulting and management support to both public and private sector clients. Our culture is built on strong core values, and we pride ourselves on maintaining a diverse, employee-focused, and family-oriented workplace.