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Role Description

The Office of Legislative and Public Affairs (OLPA) is requesting a contractor to provide administrative support. These services are being sought for the purpose of Administration and Program Support for the agency.

• Manage the day-to-day administrative affairs of the client.
• Proficiency in Microsoft Office Suite products including Outlook, Word, Excel, and PowerPoint.
• Maintain client's calendar, including scheduling daily appointments and deconflicting appointments whenever necessary.
• Coordinate administrative tasks and oversee designated administrative operations.
• Accurately enter information into databases/tracking systems.
• Exercise basic to intermediate formatting skills for a variety of reports, presentations, and spreadsheets.
• Prepare agendas, presentation materials, meeting requests, and meeting minutes.
• Answer and screen incoming calls and direct calls to appropriate action officer.
• Draft email responses and general correspondence on behalf of the client.
• Compile input for and draft/organize a variety of reports.
• Compile daily, weekly, and monthly social media, web, and other relevant metrics reports.
• Provide expertise in measuring and assessing metrics to inform strategy.
• Maintain stakeholder email and distribution lists.
• Ensure effective document management.
• Maintain templates and resources for OLPA operations.
• Assist with processing requests for travel, training, and reimbursements.
• Fully coordinate interviews, meetings, panels, etc., maintaining effective communication with the appropriate OLPA staff and with external stakeholders.
• Establish and maintain effective and appropriate working relationships with OLPA contractors and staff.
• Develop written documents and correspondence that demonstrate a mastery of basic grammar, spelling, and punctuation skills.
• Consistently communicate with a high degree of professionalism, diplomacy, and tact.

Qualifications

• Degree in communications, public relations, marketing, data analytics, or a related field (preferred).
• Minimum 5 years of professional writing and editing experience, including at least 3 years' experience drafting a variety of office documents including but not limited to official memos, internal and external correspondence, and policies.
• Minimum 5 years of experience in administrative coordination, project management, or a combination thereof and able to work at a fast pace with tight deadlines.
• Minimum of 5 years of experience entering information into databases/tracking systems and creating and formatting reports and presentations.
• Familiarity with federal communication requirements, including the "Plain Writing Act of 2010" and Section 508 compliance.
• Develop written documents and correspondence that demonstrate a mastery of basic grammar, spelling, and punctuation skills.
• Consistently communicate with a high degree of professionalism, diplomacy, and tact.

Benefits

• Competitive hourly rate (commensurate with experience).
• Flexible, remote work arrangement.
• Opportunity to contribute to a high-impact, federally mandated modernization initiative.
• Collaborative environment with direct visibility on a nationally recognized federal program.