Scalesource

The Company is a leading electrical services franchise operating across the United States. Each location serves residential customers with a strong emphasis on professionalism, punctuality, and high-quality service. Franchise success depends heavily on efficient scheduling, excellent customer communication, technician productivity, and operational visibility. This role exists to strengthen those systems. What You’ll Do Call Handling & Customer Communication Answer inbound calls professionally and promptly Use approved greetings and scripts Schedule service calls and inspections Confirm appointments and communicate updates Maintain high customer experience standards Answer inbound calls professionally and promptly Use approved greetings and scripts Schedule service calls and inspections Confirm appointments and communicate updates Maintain high customer experience standards Scheduling & Dispatch Coordination Compile and manage daily call runs Support dispatch coordination and routing Fill schedule gaps when cancellations occur Notify customers proactively of changes Ensure technician utilization remains high Compile and manage daily call runs Support dispatch coordination and routing Fill schedule gaps when cancellations occur Notify customers proactively of changes Ensure technician utilization remains high Revenue & Performance Tracking Track daily sales averages Monitor closing ratios Maintain accurate CRM records Update operational dashboards Support reporting visibility Track daily sales averages Monitor closing ratios Maintain accurate CRM records Update operational dashboards Support reporting visibility Membership & Agreement Management Track service agreement renewals Schedule maintenance appointments Follow up with membership clients Protect recurring revenue streams Track service agreement renewals Schedule maintenance appointments Follow up with membership clients Protect recurring revenue streams Administrative & Accounting Support Assist with invoicing coordination Support payment tracking Maintain organized digital records Assist with reporting and operational tasks Assist with invoicing coordination Support payment tracking Maintain organized digital records Assist with reporting and operational tasks Ideal Candidate Profile Communicates clearly and confidently on the phone Keeps schedules organized and optimized Notices small details before they become problems Works proactively instead of waiting for direction Enjoys keeping systems clean and organized Takes ownership of daily operational success

Office Assistant (Executive & Operations Support)

Executive AssistantExecutive AssistantFull TimeRemote

Location

United States

Posted

5 days ago

Salary

Not specified

No structured requirement data.

Job Description

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more.

Role Description

ScaleSource is hiring for a construction company, a growing U.S.-based organization seeking a Virtual Office Assistant to act as a key operational and executive support partner to leadership. This position plays a central role in daily operations, customer coordination, appointment scheduling, sales support, and administrative follow-up, ensuring internal teams and customers receive efficient, professional service. This is an excellent opportunity for candidates who want to grow within U.S. business operations while working closely with leadership and operational teams.

The Office Assistant will support leadership, sales teams, and operations through customer communication, appointment coordination, task follow-ups, administrative tracking, and operational support. The ideal candidate is highly organized, customer-oriented, proactive, and comfortable multitasking in a fast-paced environment.

Qualifications

  • Previous experience in customer service, administrative support, or office coordination roles
  • Strong written and verbal communication skills in English
  • Strong organizational and multitasking abilities
  • Experience working with CRM systems
  • Familiarity with VoIP communication platforms (RingCentral or similar preferred)
  • Spreadsheet and data-entry experience
  • Familiarity with marketing tools such as Canva is a plus
  • Ability to work independently and within distributed teams
  • Basic financial data-entry familiarity is preferred

Requirements

  • Reliable high-speed internet connection
  • Professional remote working environment
  • Computer capable of handling remote work tools

Benefits

  • Full-time long-term remote opportunity
  • Work with established U.S. companies
  • Professional development opportunities
  • Stable remote career growth path

Job Requirements

  • Previous experience in customer service, administrative support, or office coordination roles
  • Strong written and verbal communication skills in English
  • Strong organizational and multitasking abilities
  • Experience working with CRM systems
  • Familiarity with VoIP communication platforms (RingCentral or similar preferred)
  • Spreadsheet and data-entry experience
  • Familiarity with marketing tools such as Canva is a plus
  • Ability to work independently and within distributed teams
  • Basic financial data-entry familiarity is preferred
  • Reliable high-speed internet connection
  • Professional remote working environment
  • Computer capable of handling remote work tools

Benefits

  • Full-time long-term remote opportunity
  • Work with established U.S. companies
  • Professional development opportunities
  • Stable remote career growth path

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