Land Records Indexing Agent - Remote

Surface and Mineral Title

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Position Summary

Liberty Core is seeking Land Records Indexing Agents to support a title research project involving courthouse land records.

Indexing Agents will review digitized images of recorded land documents and extract key information into a structured database to support Section–Township–Range (STR) mineral and surface title research. This work involves identifying critical information within deeds, leases, assignments, affidavits, and other recorded instruments.

The ideal candidate is detail-oriented, accurate, and comfortable reviewing legal documents and structured information.

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Key Responsibilities

• Review digitized images of historical courthouse land records.

• Extract and enter key indexing information into the project database.

• Identify and index Grantor and Grantee names from recorded documents.

• Capture important document details including:

  • Instrument type

  • Recording date

  • Instrument number or book/page reference

  • Section, Township, and Range legal descriptions

• Verify that indexed information matches the corresponding document images.

• Follow established indexing standards and project procedures.

• Flag illegible, incomplete, or unclear documents for review.

• Maintain daily productivity and quality expectations.

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Production Expectation

• Maintain a high accuracy rate (98–99%) when entering data.

• Consistently follow project indexing standards and quality guidelines.

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Required Qualifications

• Strong attention to detail and data accuracy

• Experience with data entry, document indexing, or records management

• Ability to review and interpret legal or structured documents

• Basic computer and database entry skills

• Ability to perform repetitive work while maintaining accuracy

• Reliable attendance and ability to meet project deadlines

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Preferred Qualifications

• Experience working with land records or courthouse documents

• Familiarity with the Public Land Survey System (PLSS) or Section–Township–Range (STR) legal descriptions

• Experience in oil & gas, mineral title, or land research

• Background in title companies, abstracting, paralegal work, project production, and/or records management

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Work Environment

• Work performed in a structured records research environment

• Involves reviewing historical courthouse records and digitized document images

• Production-focused project with established timelines and quality standards

• Background in title companies, abstracting, paralegal work, project production, and/or records management

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Why Liberty Core

Liberty Core partners with public institutions and industry organizations to preserve, digitize, and organize critical land records. Our work transforms historical courthouse documents into structured, searchable data used for land ownership research, mineral title analysis, and long-term record preservation.

Team members play an important role in ensuring these public records remain accurate, accessible, and usable for researchers, land professionals, and communities.

Liberty Core offers competitive pay and benefits. 

Background and drug screen required.