Travel Coordinator
Location
United States
Posted
5 days ago
Salary
Not specified
Job Description
Role Description
The Travel Coordinator is responsible for planning, organizing, and arranging travel for employees and contractors. This role ensures cost-effective, efficient, and seamless travel experiences while maintaining compliance with company travel policies. The Travel Coordinator will also be responsible for budget tracking and financial coding related to travel, and must communicate actively and daily with technicians, project managers, and other cross-functional teams.
Key Responsibilities
-
Travel Planning & Booking
- Coordinate domestic travel arrangements including air, hotel, and car rentals.
- Evaluate travel options to secure the most efficient and cost-effective solutions within our internal booking tool.
- Ensure accurate and timely bookings according to traveler needs and company guidelines.
-
Vendor & Relationship Management
- Maintain relationships with hotels for seamless credit card authorization process.
- Assist with negotiating corporate rates and service agreements.
- Address and resolve travel-related service issues promptly.
-
Policy Compliance & Budget Control
- Ensure travel bookings comply with company travel policies and guidelines.
- Monitor travel expenses and assist in budget tracking.
-
Traveler Support & Communication
- Act as the point of contact for travel inquiries and support.
- Handle last-minute changes, cancellations, and emergency situations.
- Provide timely communication and assistance before travel.
- On-call availability for urgent travel changes outside of standard business hours.
-
Administrative & Reporting Duties
- Maintain traveler profiles.
- Prepare travel reports and analytics for management.
- Assist in reviewing and updating travel policies.
Key Competencies
- Time management and prioritization
- Negotiation skills
- Budget awareness
- Crisis management
- Attention to detail
- Adaptability and flexibility
Work Environment
- Remote role.
- May require occasional extended hours to accommodate time zones or urgent travel changes.
Desired Knowledge, Skills & Abilities
- Proficiency in Microsoft Office Suite
- Excellent attention to detail
- Strong written and verbal communication skills
- Highly organized with the ability to manage multiple priorities simultaneously
- Spanish language proficiency is a plus
Education & Experience
- High School Diploma or equivalent required
Additional Requirements
- Must be able to pass a drug screening and background check.
Benefits
- Health/Dental/Vision/Prescription Plan: Health, dental, and prescription insurance are available on the 1st of the month following your start date.
- Basic Life Insurance and Short-Term Disability Insurance are fully funded by the company.
- 401(k) Plan with Employer Matching immediate vesting.
- 10 Paid Holidays per year.
- Comprehensive benefits package including health, dental, vision, life, and disability insurance and retirement savings options.
Benefits
- Health/Dental/Vision/Prescription Plan: Health, dental, and prescription insurance are available on the 1st of the month following your start date.
- Basic Life Insurance and Short-Term Disability Insurance are fully funded by the company.
- 401(k) Plan with Employer Matching immediate vesting.
- 10 Paid Holidays per year.
- Comprehensive benefits package including health, dental, vision, life, and disability insurance and retirement savings options.
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