Role Overview

The Contract BCBA provides clinical supervision, caregiver training, and approved indirect and administrative services to assigned clients. Contractors maintain flexibility in caseload size and scheduling while meeting Beyou’s clinical, operational, documentation, and compliance standards.

Client Caseload

• Minimum: 1 active client

• Maximum: Up to 20 active clients

• Caseload assignments are determined by availability, experience, and operational needs.

Service Hour Categories & Definitions

All BCBA time must be classified as Direct, Indirect (Clinical), or Administrative (Non-Clinical). Accurate classification, documentation, and approval are required.

Decision Rule (Applies to All Hours)

If the activity impacts treatment or clinical decision-making → Indirect.

If the activity is coordination, communication, or availability → Administrative.

1. Direct Services (Billable – Client-Facing)

Direct services involve real-time interaction with the client or caregiver and must occur during scheduled sessions.

Includes:

• BT/RBT supervision sessions

• Parent / caregiver training sessions

2. Indirect Services (Billable – Clinical)

Indirect services are clinical in nature and directly support treatment outcomes and decision-making.

Includes:

• Treatment planning and program modification

• Assessments and reassessments

• Data analysis and interpretation

• Clinical case reviews

• Weekly report review and clinical input

• Clinical team meetings focused on treatment decisions and client progress

Excludes:

• Scheduling or logistics

• General coordination

• Operational meetings

• Routine messaging or availability

3. Administrative Services (Non-Clinical)

Administrative services are non-clinical activities required for coordination, communication, and availability, but not for clinical decision-making.

Includes:

• Weekly office hours (1 hour per week) dedicated to:

• Slack availability

• Answering team questions

• General coordination support

• Emails related to scheduling, logistics, or operations

• Meetings with Operations, PMs, or PSs not focused on clinical review

• Meetings with PMs or PSs outside scheduled sessions when the purpose is administrative

Limits & Rules:

• Administrative hours are capped at 4 hours per month per BCBA

• Administrative time is not client-based

• Administrative hours require prior approval

• Unapproved administrative hours will not be paid

Service Allocation Requirements (Per Client – Monthly Allocation)

Contract BCBAs are assigned a standard monthly allocation of hours per client, designed to support clinical quality and payer compliance.

Service Type

Standard Monthly Allocation

Direct – BT/RBT Supervision

1 hour

Direct – Parent/Caregiver Training

1 hour

Indirect – Clinical Review

1 hour

Indirect – Planning, Data Analysis & Reports

2 hours

Total Allocated Per Client

5 hours

+

Administrative Services (non-client-based)

Up to 1 hour/week (4 hours/month per BCBA)

9hours

4 Admin=$100

Scheduling, Adjustments & Approval Process

• The Operations Team is responsible for building and maintaining BCBA schedules based on the standard hour allocation per client.

• If a client requires additional hours beyond the standard allocation, the request process is as follows:

1. The Program Director reviews the clinical need

2. A formal request is submitted to Operations

3. Operations reviews and approves prior to service delivery

• When required by the payer, the Program Director may need to complete an addendum or clinical justification report to request authorization for additional hours from the insurance provider.

• Services delivered outside of the approved allocation or without authorization may not be reimbursed or paid.

Compensation Structure (1099)Direct Services (Hourly Rate – Based on Experience)

• 1–2 years BCBA experience: $60/hour

• 3+ years BCBA experience: $70/hour

• Advanced qualifications or specialized expertise: Up to $90/hour

Rates are determined by experience, certifications, and scope of responsibility.

Indirect Services (Clinical – Flat Rate)

• $40/hour

• Applies to all approved indirect clinical activities.

Administrative Services

• $25/hour

• Maximum 4 approved hours per month

• Must be pre-approved and accurately documented

Documentation, Compliance & Oversight

• Weekly availability must be submitted to Operations

• Direct services must align with scheduled appointments

• Indirect and administrative work may be completed flexibly but must meet monthly deadlines

• All documentation must include:

  • Date of service

  • Time of service

  • Client (if applicable)

  • Service category (Direct / Indirect / Administrative)

Beyou reserves the right to audit hours, service classification, and documentation. Misclassification, overuse, or non-compliance may result in delayed or denied payment and corrective action.