Role Summary

The IP Coordinator will support the administration and coordination of the company’s patent portfolio by managing communications, documentation, and filing processes. This role will serve as the organizational hub between internal teams and external patent attorneys, ensuring patent-related activities are tracked, scheduled, and executed accurately and on time. The position is administrative and process-focused, requiring familiarity with patent workflows rather than providing legal or technical guidance. The ideal candidate has prior experience working in a legal or patent environment and thrives in a detail-oriented role.

Key Responsibilities

• Manage and track ongoing email communications related to patents with internal teams and external patent attorneys
• Schedule meetings and calls with patent attorneys and maintain organized records of discussions and decisions
• Coordinate domestic and international patent filings, including tracking deadlines, submissions, and required documentation
• Maintain accurate and well-organized patent records, files, and databases
• Assist with expanding patent filings internationally by coordinating required materials and communications
• Record and document patent-related details, timelines, and status updates
• Provide general clerical and administrative support related to patent activities
• Act as a liaison between internal stakeholders and legal counsel to ensure smooth information flow
• Ensure compliance with internal processes and external filing requirements

Requirements

• Previous experience working in a legal environment, law firm, or with a patent attorney
• Familiarity with patent law processes and terminology
• Paralegal background or patent legal assistant/administrative experience preferred
• Strong organizational skills with the ability to manage multiple communications and deadlines
• Experience handling confidential and sensitive information
• High attention to detail and strong written communication skills
• Comfortable working in a support role focused on coordination and execution rather than decision-making
• Proficiency with email, document management systems, and scheduling tools

Company Details:

• Location: this will be a mostly remote role with ability to report to our Atlanta office as needed
• This position will report to the CIO

Kreate is an equal opportunity employer. The Statements used herein are intended to describe the general nature and level of the work being performed by an employee in this position and are not intended to be construed as an exhaustive list of responsibilities, duties and skills required. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the Company.