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Role Description

This role involves providing executive administrative support to small to medium-sized business owners across various industries.

• Manage client inboxes and calendars
• Coordinate meetings, appointments, and scheduling
• Conduct research and compile findings or reports
• Prepare presentations, agendas, and other internal documents
• Book and manage travel, expenses, and logistics
• Provide light HR and finance support (invoicing, contracts, etc.)
• Act as a liaison between the client and their team or customers
• Document and maintain standard operating procedures (SOPs)
• Organize digital files, CRMs, and shared drives
• Support onboarding and offboarding workflows
• Collaborate with vendors and external partners
• Assist with launches, events, or internal initiatives
• Schedule or publish content across social media platforms
• Create or update branded assets using Canva
• Draft, proofread, and edit marketing copy or newsletters
• Support light website or blog updates
• Track engagement and flag trends or performance metrics

Qualifications

• 3+ years of administrative, operational, or project coordination experience
• Direct assistant experience is required, but an official assistant job title is not
• 1+ years of remote work experience
• Bachelor's degree preferred

Requirements

• Ability to independently manage multiple clients and priorities
• Excellent written and verbal communication skills
• Reliable computer (Mac or PC with webcam), high-speed internet
• Distraction free remote workspace
• Proficiency with Microsoft Office, Google Workspace, Zoom, Slack, and project management or AI tools (e.g., ClickUp, Asana, Trello, Notion, Monday.com, ChatGPT, Zapier)

Benefits

• Hourly Rate: $22-$24/hr
• Part-Time | Remote (U.S. only)
• Contract Type: 1099 | Minimum Availability: 15 hours/week