Filevine

The Operating Core for Legal

Reporting Operations Coordinator

Full TimeRemoteTeam 201-500H1B SponsorCompany SiteLinkedIn

Location

United States

Posted

20 hours ago

Salary

$76K - $90K / year

Bachelor Degree4 yrs expEnglish

Job Description

• Review daily CSR needs, match reporters by geography/format, and update tracking systems. • Act as the primary liaison with reporters & agencies, maintaining performance records and contractual details. • Confirm reporters, share event details (Zoom links, locations, notices), and provide day-of support. • Resolve urgent issues such as late/no-show reporters or technical problems in real time. • Own the "top of funnel" for new reporters; guide them through the platform signup, verify credentials, and provide the training/support needed to ensure they take their first jobs successfully. • Maintain logs of reporter timeliness, attendance, and communication. • Collaborate with product/engineering teams to inform enhancements to reporting tools and processes.

Job Requirements

  • Have 4+ years of experience in operations, vendor management, or logistics (legal tech or court reporting industry a plus)
  • Are highly organized and thrive in spreadsheet-driven, detail-heavy environments
  • Have strong communication skills — you’re proactive, clear, and diplomatic when dealing with external vendors
  • Are comfortable making judgment calls on urgent decisions and juggling shifting priorities
  • Are process-driven and enjoy building new systems and playbooks from the ground up
  • Care deeply about quality and customer experience
  • Work well in a remote team environment and can manage yourself with minimal supervision
  • Nice to Have: Familiarity with the Texas court reporting market and specific CSR (Certified Stenographic Reporter) requirements.

Benefits

  • Medical, Dental, & Vision Insurance (for full-time employees)
  • Competitive & Fair Pay
  • Maternity & paternity leave (for full-time employees)
  • Short & long-term disability
  • Opportunity to learn from a dedicated leadership team
  • Top-of-the-line company swag

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