Position Summary

The Accounting Operations Coordinator supports the day-to-day execution of accounting workflows, with primary responsibility for Accounts Payable and assisting with collections support, expense administration, and accounting inbox triage under guidance. This role serves as a key operational hub for the accounting team — ensuring AP invoices are processed accurately, vendor and employee inquiries are triaged efficiently, and accounting systems remain organized and compliant.

Accounts Payable (Primary Responsibility)

• Support day-to-day Accounts Payable processes by following established procedures (invoice entry and coding)
• Maintain vendor records and onboarding documentation
• Monitor AP aging and resolve discrepancies with vendors
• Support annual 1099 filings
• Support month-end AP accrual preparation

Accounting Intake & Workflow Coordination

• Monitor accounting inbox and route requests appropriately
• Triage accounting-related Slack inquiries
• Manage incoming physical mail related to accounting
• Track open requests and ensure timely resolution
• Maintain organized documentation and workflow procedures

Expense & Corporate Card Administration

• Review employee expenses for completeness and policy compliance
• Monitor Ramp transactions and follow up on missing documentation
• Support new employee onboarding in Ramp
• Escalate policy exceptions as needed

Collections & AR Support

• Assist with customer collections outreach
• Monitor AR aging and flag past-due accounts

General Accounting Support

• Provide data and documentation for month-end close activities under direction of senior team members
• Support ad hoc projects as needed
• Works from detailed instructions for new tasks and established checklists/SOPs for recurring work; escalates exceptions to Lead Accountant or Sr. Director, Corporate Accounting
• Follow documented processes and keep them up to date by flagging issues or suggesting small improvements to the team